Tower Legal Solutions · 2 hours ago
Executive Assistant and Project Coordinator
United States
Full-time
Remote
Mid LevelTower Legal Solutions is staffing a temporary Executive Assistant and Project Manager position for a Financial Services Company. The role involves supporting legal executives with their day-to-day needs, managing schedules, travel arrangements, document production, and client service, while promoting a collaborative work environment.
ConsultingDeliveryHuman ResourcesInformation TechnologyStaffing Agency
Hiring Manager
Anna Abrigo, Esq.
Responsibilities
Maintain schedules and calendars by planning and scheduling meetings and teleconferences in Outlook, including revising, finalizing and distributing meeting materials, confirming logistics and reminding busy executives
Calendar management is required across domestic and international times zones and locations
Make travel arrangements including transportation, lodging, ground transport, meals, etc
Research, plan and execute on social events for traveling executives
Anticipate and plan for needs of traveling professionals, timely process expense reimbursements and assure payment, and other related activities
Draft, create and/or edit correspondence, reports, Power Point presentations, Excel spreadsheets and various documents requiring advanced Microsoft Office capabilities, including redlining
Answer phones, handle traditional and electronic mail, stock, monitor and order supplies, check requests, printing, scanning, and facsimile requests
Develop relationship with office management and others across the organization to ensure workspace is in top function and condition
Research, plan and execute department social events including periodic celebrations of milestones, holidays and other events
Support annual budget cycle including gathering data across large teams and populating budget tool
In the normal course, produce budget reports, monitor expenses and accruals
Respond to inquiries from clients, vendors, internal and outside lawyers, professional organizations, and regulators
Maintain department files and other records using the filing and matter management databases
Develop proficiency at navigating the organization by learning and mastering internal systems, protocols and culture
Promote a collaborative and positive work environment
Present professionally and optimistically each day
Qualification
Required
Experience in a large high-volume corporate environment or law firm
High detail orientation with the ability to succeed in a fast-paced and demanding environment while managing to shift deadlines and priorities with grace and calm
Excellent verbal and written communication skills and ability to interact with all levels of staff and management
Ability to work independently, take initiative and anticipates needs, while also working effectively as part of a team
Strong capability to carry out tasks with a high level of ownership and accountability, judgment and follow through
Ability to adapt to different personalities and styles
Discretion and integrity
Highly proficient in Microsoft Office applications: Outlook, Word, Excel, PowerPoint and Adobe PDF
Company
Tower Legal Solutions
Tower Legal Solutions is a staffing and recruiting company that provides temporary and permanent placement services.
Founded in 2007
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Leslie Firtell
Founder & CEO
Theodore Theodoropoulos, CPA MBA
CFO
Recent News
Company data provided by crunchbase