Inside Higher Ed · 19 hours ago
Procurement Agent II
Gainesville, FL
Full-time
Onsite
Mid Level
$61K/yr - $68K/yr
3+ years expInside Higher Ed is seeking a Procurement Agent II to support purchasing services at the University of Florida. The role involves analyzing requisitions, drafting specifications for bids, maintaining customer service with departments, and staying current with procurement policies and practices.
Digital MediaEducationHigher EducationJournalismRecruiting
Responsibilities
Analyzes requisitions checking for best business practices, compliance with UF regulation, directives, policies, Florida Statutes and when applicable: Federal Uniform guidance. Ensure requisitions include proper descriptions, vendor, account numbers and justifications. Reviews and edits vendors provided contracts to ensure they include best business practice and compliance with regulations, directives, policies and guidance. Reviews sole source requests prior to Associate or Director approval
Edits, researches and helps draft specifications for Invitations to Bid (ITB) for annual contracts and one-time purchases exceeding the UF regulation bid level. Research potential vendors (including small and disadvantaged businesses) for ITB response. Assists in identifying opportunities for annual contracts. Confers with using departments regarding current and future requirements and recommends appropriate acquisition method. Solicits and evaluates vendor price quotations. Opens and analyzes ITB. Participates in vendor business review meetings
Maintains a high level of customer service to UF departments regarding current and future requirements, specifications, results of price quotations and bids, etc. through open lines of communication, providing training and periodic department visits. Promptly answers phone and email inquiries from vendors and University personnel concerning public purchasing process and UF procurement process. Works on resolving vendor disputes. Contributes to development of external training including review of web pages related to areas of commodity/service concentration
Maintains expertise in procurement and commodity areas by attending professional purchasing association meetings, courses, workshops, reading trade publications and journals, meeting with suppliers, campus stakeholders and Group Purchasing Organizations to continuously improve and broaden knowledge of products and services. Stay current with existing and new policy matters/changes by the State, University and Federal Government regarding the procurement of needed goods and services. Keeps up to date on new trends, market conditions and improvements to procurement techniques/procedures. Assists in documentation of internal processes
Performs other duties as assigned by the Procurement leadership/management team (CPO, Director etc.)
Qualification
Required
Bachelor's degree in an appropriate area and three years of relevant experience or an equivalent combination of education and experience
Analyzes requisitions checking for best business practices, compliance with UF regulation, directives, policies, Florida Statutes and when applicable: Federal Uniform guidance
Ensure requisitions include proper descriptions, vendor, account numbers and justifications
Reviews and edits vendors provided contracts to ensure they include best business practice and compliance with regulations, directives, policies and guidance
Reviews sole source requests prior to Associate or Director approval
Edits, researches and helps draft specifications for Invitations to Bid (ITB) for annual contracts and one-time purchases exceeding the UF regulation bid level
Research potential vendors (including small and disadvantaged businesses) for ITB response
Assists in identifying opportunities for annual contracts
Confers with using departments regarding current and future requirements and recommends appropriate acquisition method
Solicits and evaluates vendor price quotations
Opens and analyzes ITB
Participates in vendor business review meetings
Maintains a high level of customer service to UF departments regarding current and future requirements, specifications, results of price quotations and bids, etc
Promptly answers phone and email inquiries from vendors and University personnel concerning public purchasing process and UF procurement process
Works on resolving vendor disputes
Contributes to development of external training including review of web pages related to areas of commodity/service concentration
Maintains expertise in procurement and commodity areas by attending professional purchasing association meetings, courses, workshops, reading trade publications and journals, meeting with suppliers, campus stakeholders and Group Purchasing Organizations
Stay current with existing and new policy matters/changes by the State, University and Federal Government regarding the procurement of needed goods and services
Keeps up to date on new trends, market conditions and improvements to procurement techniques/procedures
Assists in documentation of internal processes
Performs other duties as assigned by the Procurement leadership/management team (CPO, Director etc.)
Preferred
Some professional work experience
Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of appropriate experience
Undergraduate degree from an accredited college or University
Degrees in Business, Public Administration or Supply Chain Management are preferred
Professional purchasing certification (ISM, NIGP) is preferred and encouraged within two years of position assignment
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
Research & Development World
2025-05-03
Business Standard India
2025-04-11
Company data provided by crunchbase