EASE Logistics · 7 hours ago
Executive Assistant to Chief Executive Officer
Dublin, OH
Full-time
Onsite
Mid, Senior Level
4+ years expEASE Logistics is seeking an Executive Assistant to support the Chief Executive Officer. The role involves managing the CEO’s schedule, coordinating with the Board of Directors, and serving as a key point of contact for various communications and logistical tasks.
ConsultingCustomer ServiceLogisticsService IndustryTransportation
Responsibilities
Act as administrative assistant to CEO and Leadership Team
Maintain an organized digital and physical filing systems
Handle sensitive personal and business matters with discretion and confidentiality
Coordinate travel, logistics, and itineraries for both business and personal purposes
Streamline all communications to and from the CEO – manage email, correspondence and information flow
Proactively manage complex calendar – organizing, scheduling, and prioritizing professional and personal appointments and commitments
Assist executives in preparing for meetings – drafting slides, meeting notes, itineraries, and documents as required
Serve as the administrative liaison between the CEO and Board of Directors
Manage board communications, logistics, and meeting coordination, including scheduling, agendas, minutes, board materials, presentations, reports, and follow-up
Oversee office operations and manage CEO’s real estate portfolio including vendor coordination, documentation, and tax/reporting filings
Manage the office and supplies to ensure a professional image is always maintained
Act as the point person for maintenance, mailing, shipping, supplies, equipment, errands, and shopping as needed
Greet all incoming guests in a professional and welcoming manner and direct them to the appropriate parties
Manage relationships with various vendors and service providers, and maintain vendor contact list
Comprehensive writing and communication skills, monitoring, screening, and responding to requests and correspondence via emails and phone on behalf of the executive team
Other duties as assigned
Qualification
Required
High School Diploma or GED is required
4+ years of experience supporting C-level executives
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Exceptional organizational and project management skills
Strong interpersonal skills and the ability to build trust-based relationships with executives, board members, investors, internal staff, and other stakeholders
Excellent written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Ability to handle confidential information with the highest level of discretion
Flexible in work hours and adaptable to changing workload
Proficient in Microsoft Office Suite and related productivity tools
Demonstrated leadership skills, with the ability to effectively communicate and collaborate with cross-functional teams
Attention to detail and a solutions-oriented mindset, with a focus on accuracy and compliance in a fast-paced, dynamic environment
Preferred
Associate's or Bachelor's degree preferred
Experience in board coordination, investor relations, and/or capital financing support strongly preferred
Transportation, logistics, or technology industry experience a plus
Additional related training and certifications will be weighed on a case-by-case basis
Company
EASE Logistics
Ease Logistics provides logistics services and transportation consulting.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Peter Coratola
President, Founder & CEO
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