Stony Brook Medicine · 1 day ago
Office Assistant 1 - Health Information Management Full Time Day Shift (7:30 AM - 4:00 PM)
Stony Brook, NY
Full-time
Onsite
New Grad, Entry Level
$36K/yr - $40K/yrStony Brook Medicine is a healthcare institution seeking an Office Assistant 1 to perform office support and clerical work within their Health Information Management department. The role involves data entry, document preparation, and various administrative tasks to support agency programs and ensure efficient operations.
Association
Responsibilities
Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures
Refer inquiries as necessary
Operate various communication systems such as telephones and computers; and keep records of such communications
Operate, and perform basic cleaning and maintenance on office machines and equipment
Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens
Schedule appointments and meetings using various office tools
Perform routine processing activities, including checking forms for completeness and accuracy
Maintain basic financial, accounting, and/or statistical records
Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators)
As needed and as directed, contact various internal and external parties to obtain information
Prepare, process, review, and record numerical transactions and records
Type, proofread, review, and correct correspondence, documents, records, and other written material
Make appropriate corrections for format, accuracy, and validity
Assist in gathering or compiling data for reports, graphs, charts, tables, or other products
Create graphs, charts, or other visual aids to display data
Maintain, update, and correct records and files
Receive, screen, review, and verify documents and/or forms
Review applications, claims, and other documents for completeness, content, and accuracy
Establish new files by coding and numbering forms, creating folders, and compiling relevant material
Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication
Maintain files, correspondence, documents, and materials, pursuant to guidelines
Maintain various listings for mail service purposes
Process outgoing mail by inserting letters into envelopes, sealing envelopes, and applying correct postage
May operate a motor vehicle to pick up and deliver mail
Enter data into and retrieve information from computerized systems
Verify data previously transcribed or entered to detect errors
Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data from scanned documents
Receive, unload, unpack, sort, store, count, and distribute goods received by the office, following established procedures
Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments
Issue and may deliver goods from stock according to procedure
May package goods for shipment
Take periodic physical inventory and maintain perpetual inventory records
Keep shelves and stock clean, neat, and in proper place
Retrieve, organize, and prepare paper medical records for scanning
Operate scanning equipment and imaging software to digitize health records
Index and assign unique document types using patient identifiers and encounter data across multiple inbound platforms
Verify the accuracy and completeness of scanned images; perform 100% quality control activities
Ensure timely upload of documents to the electronic health record (EHR) system (Cerner Power Chart)
Follow all HIPAA and hospital policies regarding patient confidentiality and record handling
Communicate with supervisors as well as clinical and administrative staff to resolve scanning issues
Scan, Prep, QC and Validation process levels must be maintained at the established rates per hour
Support hospital retention policies by preparing physical documents for secure storage and for the eventual shredding
Qualification
Preferred
Experience with Cerner Power Chart - Document preparation, Document Q.C., CPDI Desktop Scanning, Work Queue Manager
Benefits
Location pay for UUP, CSEA & PEF full-time positions ($4000)
Generous leave
Health plans
A state pension
Company
Stony Brook Medicine
Stony Brook Medicine expresses our shared mission of research, clinical care and education – a mission embraced by our faculty, staff, researchers, and students.
Founded in 1957Stony Brook, New York, USA
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Jerrin Peter
Co-Founder- Gastroenterology Interest Group
Rodrigo Valles Jr.
Chief Operating Officer - Long Island Network for Clinical and Translational Science
Recent News
EIN Presswire
2025-08-07
2025-07-30
2025-07-24
Company data provided by crunchbase