Bayside Solutions · 20 hours ago
Senior Administrative Assistant II, US Commercial
San Mateo County, CA
Contract
Onsite
Senior Level, Lead/Staff
$94K/yr - $114K/yr
10+ years expBayside Solutions is a company focused on providing support for the US Commercial organization. They are seeking a Senior Administrative Assistant II to provide essential administrative support for the leadership and team members, ensuring effective execution of goals and objectives.
Information TechnologyStaffing AgencyTelecommunicationsVirtual Reality
No H1B
Responsibilities
Coordinates internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs
Provides and balances administrative support across both in-office and remote field team members in different time zones
Interacts with key business partners and potentially external vendors in planning meetings and coordinating all logistics in partnership with functional leaders
Plans and coordinates necessary off-site meetings and/or conference attendance, including conference registration, hotel stays, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings
Plans and coordinates complex domestic and international travel details, including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations, and other travel-related needs for senior leadership; this may require evening or weekend support, depending on the travel requirements
Provides consolidation, formatting, and/or organization of PowerPoint presentation slides as requested
Handle recruitment and onboarding activities, including all full-time, temporary, and consulting candidate interview scheduling for the functions supported, as well as coordinating the 1st day of new hire planning w/HR and hiring manager
Provide administrative support to the commercial team for consulting and/or master service agreements in partnership with legal and/or procurement to ensure they are executed in a timely and proper manner within approval limits
Coordinates complex expense report processing and reconciliation of receipts and credit card statements for the senior leadership as needed
Partners across Commercialization (Commercial and Medical Affairs) Operations and Admin team members to plan agendas and execute cross-functional meetings and events (ie, launch planning, support speaker series, lunch and learns, etc)
Qualification
Required
10+ years of support at the executive level
Ability to recognize and appropriately handle highly sensitive and confidential material and information
Strong organizational, project, and time management skills; detail-oriented
Ability to prioritize/multi-task projects and demands effectively
Willingness to support our company to succeed by thinking outside of the box and job description
Professional demeanor and team player while maintaining a positive, team-focused attitude
Proactive and excellent self-initiative
Excellent verbal and written communication skills
Preferred
Biotechnology experience is highly preferred
Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems is highly preferred
Experience with project management tools (ie, Smartsheet) and communications platforms (ie, Teams portal development, newsletters) is a plus
Company
Bayside Solutions
Bayside Solutions is a staffing and recruiting company offering IT, telecom, and scientific staffing services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
B
Bob Klotz
Founder
Company data provided by crunchbase