Talbert, Bright & Ellington, LLC · 2 days ago
Engineering Administrative Assistant
Miami, FL
Full-time
Onsite
Mid, Senior Level
5+ years expTalbert, Bright & Ellington, LLC is a full-service aviation engineering firm focused on airport planning, design, and construction. They are seeking an Engineering Administrative Assistant to support project managers and administrative staff with tasks related to airport projects and grant management.
Air TransportationConsultingIndustrial Engineering
Responsibilities
Provide administrative support to the Executives, Engineers, and other office personnel
Maintain interoffice spreadsheets, emails, contact information, and other documentation related to processing activities
Assist with the procurement of state and federal grants
Assist Project Managers with the financial administration of federal and state grants
Update grant spreadsheets with project expenses, coordinating with state/federal agencies or project managers
Prepare grant budgets, reimbursement requests, and other financial paperwork
Maintain appropriate grant files while adhering to each grant's guidelines, policies, and conditions
Assist with processing monthly credit card reports, processing weekly invoices, balancing local cash account and petty cash fund, and receiving Accounts Receivables
Assist with professional development registrations, travel, and accommodations at professional development events
Assist with setting up internal/external catered events and providing coordination assistance to said events
Assist with answering phones, greeting clients and vendors, and directing them to the appropriate person
Ship to clients and consultants as needed contracts to obtain signature via UPS or FedEx
Obtaining documents required by contracts, such as, but not limited to, proof of insurance
Update company resources with clients, vendors, and acquaintances as needed
Assist with the filing and sending of documents to prospective clients
Assist with the processing of incoming and outgoing mail
Other duties as assigned
Qualification
Required
Good writing and verbal communicative skills
Strong computer skills with experience in Word, Excel, Outlook
Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area
Position requires minimum of 40 hours a week in the office with possibility of overtime
Valid driver's license with approved/acceptable driving history required
Preferred
Associates Degree in closely related field strongly preferred
Benefits
Excellent compensation package
Outstanding holiday and paid-time-off programs
401(k) Plan and Match
Career Path Development Program (Management & Technical Career Tracks)
Mentorship Program
Tuition Reimbursement
Competitive health and dental insurance premiums
Variety of voluntary benefit options
Short-Term Disability/Long-Term Disability
Company-furnished life insurance
Employee Assistant Program (EAP)
Flexible Spending Account
And More
Company
Talbert, Bright & Ellington, LLC
Talbert, Bright & Ellington (TBE), established in 1994, is a specialty engineering firm that is exclusive to aviation.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase