Hired by Matrix, Inc · 6 hours ago
Executive Administrative Assistant
Sandy Springs, GA
Contract
Onsite
Mid Level
$21/hr - $22/hr
3+ years expHired by Matrix, Inc is an international automotive company seeking an Executive Administrative Assistant. The role involves providing administrative support to IT Executive Management and ensuring the efficient operation of executive schedules and communications.
Human ResourcesMarketingStaffing Agency
Responsibilities
Provides administrative and secretarial support to IT Executive Management IT Directors, often involving issues of a sensitive and confidential nature at the corporate level
Provides support to global business colleagues and visitors as needed
Ensures accuracy, and often confidentiality in responding to complex and sensitive issues on behalf of Executives in a timely manner, and with a professional demeanor
Conserves Executive's time by reading, researching, and routing correspondence, collecting, analyzing information; and initiating telecommunications
Maintains Executives business calendar and corporate expenses by planning and scheduling meetings, conferences, and teleconferences
Coordinates travel arrangements and itineraries for Executive and visitors and manages timely expense reimbursement
Ensures that department-related tasks are coordinated by serving as point person, information source and/or project administrator
Performs all administrative functions in accordance with company procedures and regulations (material requests, administering conference & function bookings, etc.)
If needed, produces information by transcribing, formatting, inputting, editing, retrieving, copying, etc. Prepares reports as needed
Qualification
Required
Associate's Degree (accredited school) or equivalent work experience with emphasis in: Business Administration, Business Management, Communications, International Relations/Business
Must have 3+ years of experience in the following: Administration - Comprehensive knowledge of administrative procedures process/project development, and system procedures
Event Planning - General knowledge of planning events from inception to implementation, including budget preparations
Excellent MS Office knowledge
Outstanding organizational and time management skills; ability to not just react to, but anticipate needs
Familiarity with office gadgets and applications
Excellent verbal and written communications skills
Discretion, tact and confidentiality due to the frequency of high-level internal and external contacts
Willingness to support the success of the broader department
Must develop and maintain comprehensive knowledge of: Client Policies & Procedures, Client Mission, Goals & Vision, Departmental practices/procedures and how they apply to customers, Interdepartmental relationships and their effect on company, departmental and individual goals, Software that is applicable to the job
Responsibility to prioritize based upon Executive needs and uses judgement in matters affecting Executive's schedule
Preferred
Project management skills preferred
Company
Hired by Matrix, Inc
Hired by Matrix is a staffing and recruiting company specializing in administrative, clerical, and marketing staffing services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
S
Sharon Olzerowicz
President/CEO
Company data provided by crunchbase