MMD Services · 8 hours ago
Office Administrator
Greater Chicago Area
Full-time
Onsite
Mid Level
$30/hr - $50/hr
3+ years expMMD Services is a global organization in the Automobile industry that is undergoing a robust digital transformation. They are seeking a highly motivated Office Administrator responsible for providing comprehensive support to executives and business stakeholders, ensuring efficient office operations and strong communication within the organization.
ConsultingLegal
Hiring Manager
Molly Huerkamp
Responsibilities
Coordinate team meeting logistics, including booking meeting rooms and setting up necessary equipment
Manage and maintain office supplies to ensure smooth day-to-day operations
Organize and oversee IT team lunches, town halls, and annual events, ensuring these events align with team and organizational goals
Celebrate festivities and plan team-building activities to promote engagement and camaraderie
Provide operational/admin support to Manager by handling administrative tasks and logistics as needed
Oversee the first-day experience for new employees, including a comprehensive office tour and workspace setup
Collaborate with reporting managers to schedule initial meetings (first week) for new hires
Conduct structured T+0, T+7, T+30, and T+90 check-ins to track and enhance the onboarding experience
Collect and present feedback from new hires to continuously improve the onboarding process
Manage and prioritize the CIO’s calendar, ensuring efficient scheduling of high-priority meetings
Coordinate and schedule executive meetings, including the preparation of agendas and follow-up actions
Maintain professionalism and confidentiality in handling executive-level communications
Proactively anticipate and resolve scheduling conflicts to optimize the CIO’s time
Hold regular 1:1 meetings with Manager to align on priorities and responsibilities
Participate in 1:1 meetings with CIO to provide updates and support calendar-related activities
Qualification
Required
3+ years' experience as an Office Administrator or similar administrative role in a corporate environment
Exceptional organizational and time-management skills
Strong verbal and written communication skills
Ability to handle confidential information with discretion
Must be proactive, with the ability to meet deadlines in a fast-paced environment
Preferred
Google suite knowledge is a plus
Workday experience is a plus
Company
MMD Services
MMD Services is an IT company providing career counseling services.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Dan Olas
Director, Accounting & Finance Practice
Company data provided by crunchbase