Confidential Careers · 10 hours ago
Paralegal/Administrative Assistant - 5 yeas experience required
Doral, FL
Full-time
Onsite
Senior Level
$70K/yr - $90K/yr
5+ years expConfidential is a private family located in Doral, FL seeking an experienced Personal Assistant with a legal or paralegal background. The role involves managing day-to-day tasks, coordinating logistics, and supporting the family's personal and professional lives while maintaining utmost confidentiality.
Human ResourcesRecruiting
Responsibilities
Manage personal and household calendars, including appointments, travel, events, and family schedules
Coordinate travel arrangements: flights, hotels, car services, and itineraries
Act as point of contact for vendors, contractors, and service providers (interior design, landscaping, etc.)
Handle online and in-store shopping, returns, gift procurement, and special purchases
Run errands: dry cleaning, groceries, personal deliveries, etc
Liaise with staff, security, and executive assistants as needed
Organize personal files, manage receipts, assist with expense tracking and reimbursements
Plan and oversee personal events and private dinners
Handle ad hoc projects with initiative and follow-through
Occasional travel with the principal/family for events or extended stays
Qualification
Required
5+ years experience as a paralegal, personal assistant, executive assistant, or estate assistant
Strong organizational and multitasking skills
Excellent written and verbal communication
Tech-savvy (Google Suite, Microsoft Office, Apple devices, travel apps, etc.)
Discreet, professional, and trustworthy
Must have reliable transportation and valid driver's license
Fluent in English & Spanish, bilingual is a must
Able to pass a thorough background and reference check
Paralegal Certification (Required)
Doral, FL 33178 (Required)
Preferred
Ability to negotiate vendor contracts and understand complex legal terms
A clear voice that can communicate clearly over the phone
Highly adaptable with a no-task-too-small attitude
Experience handling confidential information and sensitive situations
Familiarity with Miami vendors, restaurants, venues, and luxury services
Grace under pressure; polished and poised demeanor
Must be a people pleaser that enjoys helping others
Doral, FL 33178: Relocate before starting work (Preferred)
Benefits
Paid vacation and sick time
Holiday bonuses and discretionary performance-based incentives
Paid time off
Company
Confidential Careers
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2-10 employees
Funding
Current Stage
Early StageLeadership Team
E
Edwin Xiao
Chief Revenue Officer
Company data provided by crunchbase