Big Tent Commercial Real Estate · 4 hours ago
Operations Coordinator
Brentwood, TN
Part-time
Hybrid
Entry Level
$30K/yr - $30K/yr
2+ years expBig Tent Commercial Real Estate is dedicated to changing people's lives through real estate. The Operations Coordinator will support a successful Commercial Real Estate broker by managing diverse responsibilities across finance, marketing, deal transactions, and general operations.
Real Estate Agents and Brokers
Hiring Manager
Samantha McCaskill
Responsibilities
Assist brokers with the coordination and production of Marketing Brochures/Offering Memorandums
Manage online listings on platforms like CoStar, Crexi, and Loopnet
Coordinate external vendors (drone, video, graphic designers) for marketing collateral
Assist in the mailing of physical marketing pieces
Ensure the successful execution of specific marketing campaigns, such as client closing gifts and seasonal deliveries (e.g., Christmas gifts)
Organize and track all financial activity using QuickBooks Online
Manage Accounts Payable, Accounts Receivable, and Bill Pay
Track and organize receipts
Process payroll and manage subscription management
Assemble financial reports/updates and monitor yearly/monthly budgets
Manage 1099 and W2 documentation for tax purposes
Manage the deal transaction cycle monitoring
Handle client invoicing
Monitor broker licensing
Track 1099 information for closed deals
Coordinate with CPAs/tax professionals for FE tax coordinating
Manage the annual LLC filing for BTCRE, SRP, and Phelps Lake
Lead L10 meetings (a structured meeting format)
Oversee file management and manage CRM administration
Manage vendors (M365, RJ Young, QuickBooks, CRS, etc.) and maintain office supplies
Organize investor information and assist in creating Investment Memorandums and Investor Rosters for each deal
Work with the outreach coordinator to organize communication and deliver K1 Reports to investors through the Juniper Square platform
Monitor rent roll, manage listing/marketing, help coordinate tours, and gather candidate feedback
Perform various errands/tasks for the principals (Todd and Kate), including travel planning, document delivery, mail returns, and organizing Christmas cards
Qualification
Required
Bachelor's Degree
Two years of work experience in Commercial Real Estate
Company
Big Tent Commercial Real Estate
Big Tent CRE is an entrepreneurial real estate company that delivers best in class results through strategic relationships and persistent effort.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Todd Prevost
Founder
Company data provided by crunchbase