ISI Professional Services · 1 day ago
Construction Administrator (CM-CA)
Oklahoma City, OK, US
Full-time
Onsite
Entry, Mid Level
3+ years expISI Professional Services is a company that provides mission-critical expertise across various functional and operational areas. They are seeking a Construction Administrator to provide construction management administrative support for the Department of Veterans Affairs at the Oklahoma City VA Medical Center, ensuring efficient construction management processes and documentation support.
AdviceConsultingProfessional ServicesProject Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Perform administrative and coordination support for the CM team, including correspondence, tracking, and reporting
Receive, review, and process incoming submittals, RFIs, and change order documentation, ensuring proper routing and timely response
Maintain and update logs, databases, and tracking systems for construction documentation using VA-approved platforms such as OpCenter
Prepare and distribute meeting minutes, agendas, and correspondence from notes or brief instructions; maintain records of actions and commitments
Assist with quality assurance recordkeeping, tracking deficiencies and close-out documentation
Support preparation and delivery of weekly and monthly progress reports summarizing construction activity, schedule status, and administrative updates
Coordinate Ball-in-Court tracking to ensure project stakeholders meet action deadlines
Manage and organize digital and physical project files, ensuring accessibility, completeness, and compliance with VA standards
Format, label, and transmit automated documents, data, and reports in prescribed formats
Track contract modifications, RFIs, material submittals, and correspondence logs
Support budget and purchasing documentation, tracking receipts and preparing required reports for submittal
Arrange meetings, conferences, and coordination sessions, including logistics, attendance lists, and agenda preparation
Provide administrative support to Project Manager, Engineers, and Government staff, ensuring efficient workflow and information control
Qualification
Required
Bachelor's degree from an accredited institution of higher learning; or a high school diploma/GED and at least 3 years of construction administration or documentation experience
Demonstrated experience supporting construction documentation workflows such as submittals, RFIs, meeting minutes, logs, or schedule tracking
Proficiency in MS Office (Word, Excel, PowerPoint) and construction documentation tools (e.g., Procore, Bluebeam, or VA OpCenter)
Ability to organize, track, and communicate project information in a structured and detail-oriented manner
Familiarity with construction terminology, QA/QC documentation, and project recordkeeping
Experience in healthcare projects/facilities is critical
Must be a US citizen
Must be able to obtain and maintain a VA Public Trust clearance
Preferred
Prior experience supporting VA, DOD, or other federal construction or medical center projects
Knowledge of VA Technical Information Library (TIL) standards and reporting formats
Familiarity with Ball-in-Court tracking, submittal workflows, and federal construction documentation procedures
Experience preparing official correspondence, briefings, and records for federal clients
Company
ISI Professional Services
ISI Professional Services provides consulting and project management services supporting critical, mission-focused projects.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Christopher J. Lefebvre
Chief Executive Officer
Recent News
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