Integrated Talent Strategies (ITS) · 2 hours ago
Administrative Assistant
Walbridge, OH
Part-time
Onsite
Mid Level
3+ years expIntegrated Talent Strategies (ITS) has a client looking for an Administrative Assistant to work in Walbridge, OH. This role will provide administrative and clerical support for all departments, including regional offices.
ConsultingHuman ResourcesStaffing Agency
Responsibilities
Assist in the preparation of all required correspondence, meeting minutes, etc
Prepare subcontracts, purchase contracts, and change orders
Prepare, edit, and proofread proposal letters and bid forms
Obtain bid and construction bonds for projects
Assist Project Managers with permit applications and scheduling inspections
Create electronic job folders
Monitor email folder and distribute accordingly
Prepare client lists weekly
Maintain Find-It-Fix-It spreadsheet and distribute gifts weekly
Enter Safety Audits and prepare monthly reports
Distribute Safety Meeting & Safety Summary
Provide receptionist coverage daily and when out of office (part-time Receptionist hours are 9:30 - 2:30)
Prepare outgoing mail
Order and distribute snacks for office and warehouse
Maintain credit card expenses through company Visa Clarity software
Order lunches for meetings
Prepare foreman file boxes
Create Panduit labels/wire marker tags for field personnel
Schedule functions and meetings, internally and externally
Miscellaneous administrative and clerical duties as required
Qualification
Required
A minimum of a high school diploma or GED is required
Strong communication skills
Identifying problems and providing potential solutions
Organized, detail-oriented, and able to work independently
Able to pivot with unexpected changes in requirements and deadlines while accommodating customer needs and maintaining processes and procedures
Strong typing and computer skills, especially in O365 (Word, Excel, PowerPoint, Outlook, etc.)
Ability to critically review written communications for proper sentence structure, punctuation, and grammar; and offer suggested corrections
Utilizing PDF authoring applications such as Adobe Writer, Bluebeam Revu, etc. and web conferencing applications such as Teams
Time management skills
Preferred
Working knowledge of terminology and documents used in commercial and industrial construction industry, preferred
Three or more years of administrative experience in related industry preferred
College education in business or construction management is beneficial
Company
Integrated Talent Strategies (ITS)
Integrated Talent Strategies is a staffing and recruiting company specializing in job posting services.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase