MD Anderson Cancer Center · 7 hours ago
Senior Administrative Assistant - Head & Neck Surgery
United States, Texas, Houston, Houston (TX Med Ctr)
Full-time
Hybrid
Mid, Senior Level
$46K/yr - $68K/yr
5+ years expMD Anderson Cancer Center is dedicated to advancing oncologic surgery through high-quality patient care, research, and education. The Senior Administrative Assistant will provide comprehensive support to faculty in managing schedules, travel arrangements, and various administrative tasks to ensure efficient operations within the Head & Neck Surgery division.
Health CareHealth DiagnosticsHospitalMedical
Responsibilities
Independently plan and manage work deadlines and schedule. Maintain both the current year and a long-term year calendar for assigned faculty
Arrange all travel preparations, scheduling airline reservations and hotel accommodations as necessary. Ensure all travel expenditures are processed according to institutional policies and guidelines and that the respective faculty and/or staff are reimbursed accordingly
Maintain faculty extramural development leave and staff development funds (PRS)
Maintain the most current information pertaining to faculty CV and biosketch, periodical publications and biographical sketch
Gathers materials on assigned subjects for use in preparation of scientific reports, speeches, or articles
Formats letters, reports, articles, memorandums, and speeches - usually of medical or related scientific nature. Able to compose routine correspondence
Prepare, along with the assigned faculty, submission of publications, abstracts, manuscripts, scientific posters, research studies, protocols, and other publications using EndNotes, PowerPoint, and other software
Takes and transcribes dictation, composes office correspondence consisting of letters, reports, and presentation of information relative to medical/educational/research topics
Transcribes and accurately types correspondence, grants, forms, abstracts, manuscript reviews, schedules, and other documents in the proper format, proofreads for errors and completes work within requested time frame
Types manuscripts in the proper format according to journal guidelines / author instructions
Answers telephone within 3 rings in a professional, pleasant manner; assists caller with required information and records calls accurately. Screens calls for proper routing and determines priority and importance of call. Greets visitors by name and offers information in polite, professional manner
Collects and routes mail, film, slides, x-rays, medical records, requests, and other data requested. Locates and photocopies requested publications. Mails out requested reprints. Routes documents for proper signature(s)
Prepares transcribed Primary Medical Evaluations (PMEs) for assigned physician(s) for Thursday’s Planning Conference
Responsible for notifying administrative office of own time away from office, to include detailed coverage information
Qualification
Required
High School Diploma or Equivalent
5 years Administrative/secretarial experience or 3 years Required experience with Associate's degree or 1 year Required experience with Bachelor's degree
Must pass pre-employment skills test as required and administered by Human Resources
Preferred
Bachelor's Degree
Faculty or executive support experience
Concur travel/expense experience
Administrative operations experience
Benefits
Medical
Dental
Paid time off
Retirement
Tuition benefits
Educational opportunities
Individual and team recognition
Company
MD Anderson Cancer Center
MD Anderson Cancer Center is a cancer treatment and research institution which gives treatment, and research of all types of cancer.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$16.2MKey Investors
Break Through CancerGastro-Intestinal Research Foundation
2023-05-16Grant· $2.7M
2023-01-24Grant· $3.5M
2022-04-19Grant· $10M
Leadership Team
D
David Tweardy
Professor
Recent News
2026-01-19
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