Department of Finance · 1 day ago
Admin Operations Coordinator
Manhattan, NY
Full-time
Onsite
Mid Level
$62K/yr - $71K/yr
3+ years expThe Department of Finance is responsible for administering tax revenue laws in New York City. They are seeking an Admin Operations Coordinator to provide administrative support for the Tax Policy & Data Analytics Division, assisting with hiring actions, managing reports, and maintaining compliance with various administrative tasks.
CommunitiesFinanceFinancial ServicesGovernment
No H1B
U.S. Citizen Only
Responsibilities
Provide general administrative support for day-to-day tasks of the executive office
Assist with overseeing the hiring actions for the division, which include filling vacancies and coordinating with Employee Services, including preparation and submission of job posting requests, promotions, and on-boarding documents
Prepare management/executive level reports, update organization charts, travel requests, and subscription renewals, maintain the Deputy Commissioner's calendar, schedule candidate interviews
Assist with the division's procurement budget and PS
Serve as a liaison for time keeping system, including addressing time & leave issues and DOF special events
Maintain confidential filing system and IRS security log
Ensure unit's compliance in meeting Task & Standards and Performance Evaluation completion deadlines
Track and monitor daily Earned Income Tax Credit (EITC) returned mail correspondence
Handle incoming and outgoing correspondences for the units
Assist with division's special projects when needed
Qualification
Required
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above
Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years
Preferred
Excellent written and verbal communication skills
Strong organizational skills
Detailed oriented and able to handle multiple assignments
Strong interpersonal and teamwork skills
A strong working knowledge of MS Office is required
Knowledge of PassPort and Smart Recruiters portals is a plus
Benefits
Public Service Loan Forgiveness
Company
Department of Finance
Department of Finance provides information on public finances and procurement, civil law reform property rating, registration and valuation.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2025-11-01
London Evening Standard
2025-10-31
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