Minnesota Department of Transportation · 8 hours ago
Office Assistant - Office and Administrative Specialist, Intermediate
Oakdale, MN
Full-time
Hybrid
New Grad, Entry Level
$43K/yr - $57K/yrThe Minnesota Department of Transportation is dedicated to improving the well-being and quality of life for all Minnesotans. They are seeking an Office Assistant to provide administrative support services for the Northeast Resident Office, including managing information flow, answering calls, and assisting construction staff as needed.
GovernmentInfrastructureNon ProfitTransportation
No H1B
Responsibilities
Provide administrative support services for the Northeast Resident Office to maintain an even flow of information and work
Answering phone calls
Maintaining a filing system both paper and electronic
Distribution of mail
Assisting the Office Manager with reviewing project submittals
Assisting the Northeast Construction staff as needed
Qualification
Required
Data entry experience sufficient to scan and update information into spreadsheets and databases
Knowledge of English sufficient to speak, read, understand and respond to written and oral communications with internal and external customers; and to file and retrieve information based on content, using alphabetical filing practices
Word Processing experience sufficient to create memos, letters, flyers, meeting agendas and meeting minutes
Math skills sufficient to add, subtract, multiply and divide numbers
Experience with spreadsheet software applications sufficient to create, maintain and update lists, tables and logs
Customer Service Skills on the phone, in person and online to provide effective general office support and resolve routine customer issues
Preferred
Experience providing administrative assistance to a large contract administration or construction office
Experience working with the MnDOT AASHTOWARE document management network
Experience using Civil Rights Labor Software (CRL) to review, monitor and resolve payroll issues
Benefits
Paid vacation and sick leave
12 paid holidays each year
Low-cost medical, dental, vision, and prescription drug plans
Fertility care, including IVF
Diabetes care
Dental and orthodontic care for adults and children
6 weeks paid leave for parents of newborn or newly adopted children
Pension plan that provides income when you retire (after working at least three years)
Employer paid life insurance to provide support for your family in the event of death
Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
Tax-free expense accounts for health, dental, and dependent care
Resources that provide support and promote physical, emotional, social, and financial well-being
Training, classes, and professional development
Tuition reimbursement
Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support
A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Company
Minnesota Department of Transportation
The Minnesota Department of Transportation manages transportation infrastructure and services in Minnesota.
Founded in 1976
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Josh Knatterud-Hubinger
Chief Financial Officer
Craig Lenz
Principal Engineer - Local Partnership Program & Agreements
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