Spann Roofing and Sheet Metal, Inc · 9 hours ago
Executive Administrative Assistant
United States
Part-time
Remote
Mid Level
$29/hr - $35/hr
3+ years expSpann Roofing and Sheet Metal, Inc is a company operating in the commercial and residential roofing and sheet metal construction sector. They are seeking a remote Executive Administrative Assistant to provide high-impact support to senior leadership, streamline administrative workflows, and coordinate between office staff and field crews.
CommercialConstructionHome ImprovementResidential
Responsibilities
Manage complex executive calendars, prioritize meetings, and coordinate cross-team scheduling across multiple time zones
Coordinate travel logistics and prepare detailed itineraries, including vendor/site visits and client meetings
Process and reconcile executive expense reports; prepare and submit invoices and reimbursements accurately and on time
Prepare executive-level communications, agendas, presentations, and reports; maintain organized digital filing and document control
Act as primary liaison with field teams, subcontractors, and vendors to track follow-ups, meeting outcomes, and action items
Support ad-hoc projects and operational initiatives—track progress, escalate risks, and ensure timely completion
Qualification
Required
3+ years experience providing executive-level administrative support or equivalent demonstrable experience
Proficiency with Microsoft Office suite (Word, Excel, PowerPoint) and calendar tools (Outlook/Exchange)
Experience managing travel bookings and complex itineraries for senior leaders
Experience preparing and reconciling expense reports and managing vendor invoices
Strong written and verbal communication with high attention to detail and discretion handling confidential information
Ability to work remotely and reliably during core U.S. business hours (New York time) with strong time-management skills
Preferred
Prior experience supporting leaders in construction, trades, or project-driven firms
Familiarity with project management or construction tools (e.g., Procore, Buildertrend) and CRM platforms
Experience with cloud collaboration tools (Google Workspace, Slack, Zoom) and basic bookkeeping or QuickBooks exposure
Benefits
Remote-first role with flexible scheduling and strong emphasis on work-life balance.
Opportunity to work closely with senior leadership and gain exposure to construction operations and project coordination.
Collaborative, results-focused environment that values initiative and operational excellence.
Company
Spann Roofing and Sheet Metal, Inc
Spann Roofing & Sheet Metal, Inc. was formed in 1957 to serve Horry County and the surrounding areas.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Leslie Johnson-Quick
Chief Financial Officer
Company data provided by crunchbase