Pacific University · 5 hours ago
Assistant Controller- INTERNAL POSITION ONLY
Forest Grove, OR
Full-time
Onsite
Mid, Senior Level
4+ years expPacific University is seeking an Assistant Controller to oversee daily accounting operations and supervise accounting staff. The role involves preparing financial reports, ensuring compliance with accounting principles, and collaborating with the AVP Finance and Controller on various projects and audits.
Higher Education
Responsibilities
Communicates transparently and resolves conflicts to foster a successful team that encourages and appreciates diverse perspectives and cohesiveness
Prepares financial and grant reports, ensuring compliance with applicable accounting and grant principles and standards
Prepares and oversees financial reporting for the Single Audit and assigned tax filings. Works directly with the external auditors on the annual audit
Prepares various year-end audit schedules and works closely with AVP Finance and Controller during audit
Reconciles and delegates various accounting reconciliations including bank statements, various student accounts, and other accounts including loan funds, life income funds, gift annuities and endowment funds
Assists with maintaining the chart of accounts, integrity of information and running reports in the Colleague system
Prepares and submits required grant reports as assigned
Oversees duties of month-end, quarter-end, and year-end closing and processes closing as assigned
Oversees all plant asset accounting, leased properties and county exemptions. Responsible for forecasting lease balances
Oversees all capital project accounting, reconciliation and implementation of capital project funding
Involved in and oversees property acquisitions
Oversees and reports the accounting and reporting functions for grants and contracts. Confirms compliance with federal and nonfederal regulations. Ensures open communication with departments and grant activity to ensure proper accounting and reporting
Oversees reconciliations of student tuition, housing and meals and student loan funds. Ensures notifications to students are timely and information is correctly recorded in the system
Oversees accounting function for gift reconciliations from University Relations and all clinic revenues and inventory
Requests federal and nonfederal drawdown of funds
Actively participates in staff meetings, HCOCC committee meetings, other committees, and meetings
Attends specific Board Committee meetings as assigned
Evaluates and improves the quality and efficiency of accounting processes and procedures
Provides financial analysis as requested in coordination with the AVP Finance/Controller
Qualification
Required
BA/BS minimum and four years of related work experience required
Proficiency with budget management and budget reports
Excellent administrative skills, including writing and editing in English
Communicates with students, faculty, staff and the public appropriate to the age of the individual served
Builds on basic learning and carries it from one situation to another
Demonstrates critical thinking skills in problem solving and decision-making
Asks questions and seeks assistance
Takes responsibility to eliminate the source of problems
Demonstrates confidentiality regarding information pertaining to all students, faculty and staff
Maintains proper appearance and personal conduct for the employee's particular job
Uses effective communication skills taking into consideration body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds
Demonstrates ability to work in a team environment
Excellent organizational skills and proven ability to meet deadlines and follow through with projects
Excellent public relations and 'customer service' skills
Must be able to exercise tact and overall independent judgment in dealing with a varied public (Administrators, faculty, staff, students, alumni, parents, and business associates of the University)
Ability to handle highly confidential information and maintain confidential files
Ability to handle high-pressure workflow and increasing levels of responsibilities
Demonstrated skills in management, problem-solving and system development
Proven qualities of loyalty, integrity and dependability
Flexibility and willingness to function as member of a team
Proven computer experience with Microsoft Office, electronic mail, and the Internet
Preferred
Interest in achieving positions of greater responsibility
Experience in organizing and implementing large group meetings
Experience with property control and SaaS operations
Self-starter with strong work ethic
Sense of humor, creative and intuitive
Company
Pacific University
Pacific University is a diverse learning community offering a unique combination of undergraduate, graduate and professional programs in the liberal arts and sciences, education, business, optometry and the health professions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Shae Noble, SHRM-SCP
Chief People Officer & VP of HR
Brandon Gatke
CIO / CISO
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