University of Washington · 12 hours ago
Program Coordinator
Seattle, WA
Full-time
Onsite
Entry Level
$46K/yr - $62K/yr
2+ years expThe University of Washington is a leading institution committed to research and education, and they are seeking a Program Coordinator for the PacTrans programs. The role involves supporting program goals, managing logistics for events, and coordinating outreach efforts to enhance workforce development in transportation.
EducationHigher EducationUniversities
Responsibilities
Provide overall program coordination and support the PacTrans programs in collaboration with the Assistant Directors
Promote the program to targeted audiences, administering the application process, program marketing and outreach and coordinating with service partners
Support the day-to-day operations of PacTrans and the Workforce Development Institute, including coordinating applications for the program, assisting with marketing, managing the course CANVAS pages and serving as a student liaison
Create and maintain a calendar of events, engagement opportunities, and other goings-on for PacTrans and WDI
Regularly update and maintain documents to ensure alignment with goals of PacTrans
Maintain a database of registration participants, upcoming events, CANVAS courses
Build listserv for newsletter with contacts from outreach events
Coordinate the purchase of goods and service using a variety of methods including Procard and eProcurement. Communicate regularly with buyers on complicated orders and maintain line of communication between the vendor, purchasing and faculty or staff placing the order
Process orders for supplies and maintain inventory of outreach kits. Repair, restock, and redesign outreach kits as needed
Review purchase requests for compliance with the UW and funding agency policies. Resolve problems by following up with vendors and the purchaser. Prepare purchase orders and various other purchasing forms
Assist the WDI Assistant Director in managing the grades K-12 outreach program that has regional and national visibility. This program sets the stage for center-level broader impacts activities, while supporting the broader mission of the UW in education, diversity, equity, and inclusion
Independently manage the logistics and instructor preparation for upcoming short courses
Regularly update and maintain documents to ensure alignment with goals of PacTrans to include best practices for diversity, equity, and inclusion
Manage short course and other event logistics including travel arrangements, meeting schedule, conference room reservation, food and catering, announcement distribution following established processes and policies, and arranging honorarium payments to speakers
Provides administrative support for PacTrans and WDI outreach and events such as short courses and annual conferences
Managing Summer Program and Outreach event coordination and logistics including travel arrangements, housing, meeting schedule, conference room reservation, food and catering, and announcement distribution following established processes and policies
Organizing and coordinating outreach events at K-12 schools
Coordinate, organize, and provide administrative support for special meetings and events as requested. Reserve rooms, arrange food or catering, and provide equipment and materials. Provide supplemental administrative support for large meetings and conferences managed by event staff, attend planning meetings as requested. Help clean-up after events, returning furniture, supplies, refreshments, and other leftovers to permanent storage
Develop agendas and draft invitations, reports, surveys, and other professional correspondence, which often contain confidential or sensitive information
Serve as the scheduler for PacTrans and WDI
Schedule meetings with keen attention to duration, transportation time, and advance preparation time required
Communicate with faculty, staff, and education partners, as well as external partners
Attend Advisory Board and Subcommittee meetings to take notes and record recommendations and deliverable report-outs
Participate in college/school meetings and contribute to committees
Serve on event teams to support large events, conferences and summer programs
Other duties as assigned
Qualification
Required
High school graduation or equivalent AND two years of experience in the program specialty
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration
Preferred
Bachelor's degree
Complex clerical knowledge
Event coordination experience and/or managing logistics
Strong communication and interpersonal skills
Experience processing financial business transactions
Related work experience (2-3 years)
UW Financial Systems including Workday, Catalog, etc
Expense reconciliation experience
Event coordinator experience
Instructional design using Canvas LMS
Ability to work independently and in a team environment
Benefits
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Company
University of Washington
University of Washington is an educational institution that provides undergraduate, graduate, and research programs.
10001+ employees
H1B Sponsorship
University of Washington has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (249)
2024 (211)
2023 (159)
2022 (171)
2021 (169)
2020 (154)
Funding
Current Stage
Late StageTotal Funding
$215.35MKey Investors
Avista foundationNational Institute of Allergy and Infectious DiseasesAdvanced Research Projects Agency for Health
2026-01-18Grant· $10M
2025-04-21Grant· $0.01M
2024-09-13Grant
Leadership Team
Andrew S Allen
Adjunct Professor
Arthur Denny
Founder
Recent News
2026-01-19
Sports Business Journal
2026-01-09
Sports Business Journal
2026-01-09
Company data provided by crunchbase