Great Falls Public Schools · 1 day ago
Personnel Technician (Sub Clerk)
Great Falls, MT
Full-time
Onsite
Entry Level
$16.46/hr - $16.46/hr
2+ years expGreat Falls Public Schools is seeking a Personnel Technician responsible for ensuring the proper and efficient placement of substitutes for certified staff while performing various clerical duties. The role involves managing substitute teacher databases, conducting interviews, and maintaining employee personnel files.
Primary/Secondary Education
Responsibilities
Ability to complete tasks under pressure of deadlines and multi-task with various pressing duties
Excellent telephone skills
Excellent customer service skills
Ability to use a telephone for extended periods of time in a professional, courteous manner
Timely and accurately file and organize employee personnel files
Ability to complete background checks
Ability to take notes for HR Meetings, Negotiations, ext
Ability to complete detailed and complex assignments and organize/prioritize projects with minimal supervision
Must demonstrate discretion, tact, and confidentiality, often in stressful situations
Effectively communicate with all GFPS employees to ensure appropriate placement of substitute teachers and substitute para educators
Maintain substitute teacher database to ensure proper and efficient placement of substitutes
Manage master calendar of teacher absences to prepare for upcoming events in order to avoid having uncovered classrooms
Coordinates and conducts interviews of substitute teachers and crossing guards. Hiring decisions made in conjunction with HR Director
Coordinate Quarterly & Yearly Trainings for Subs, Yearly Trainings for Crossing Guards
Compiles and maintains monthly reporting on teacher absences with prior year data comparisons, maintain accurate payroll reports weekly
Telephone placement of substitute teachers, substitute para educators and sub crossing guards for all Great Falls Public Schools
Maintain confidential employee personnel files for substitute teachers
Appropriately handle employee relations matters
Other personnel/secretarial/clerical duties as assigned
Assist in the operation and maintenance of the automated sub-calling system
Ability to troubleshoot and work independently
Qualification
Required
High School Diploma or equivalent
Ability to take and follow directions easily
Preferred
A minimum of 2 years prior experience in secretarial/clerical office environment
Exceptional computer skills with specific knowledge of Microsoft Word and Excel and the ability to quickly learn the Human Resources Management system and the Aesop on-line substitute teacher placement system
Must be bondable for notary
Company
Great Falls Public Schools
GREAT FALLS PUBLIC SCHOOLS _____________________________________________________ VISION: All kids are engaged in learning today … for life tomorrow.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jerry Olson
Middle School Counselor-EAST MIDDLE SCHOOL
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