Millennium Space Systems · 17 hours ago
Senior Executive Office Administrator
St Charles, MO
Full-time
Onsite
Mid, Senior Level
$72K/yr - $98K/yr
5+ years expBoeing Defense Space & Security (BDS) is looking for a Senior Executive Office Administrator to join the Precision Engagement Systems team. This role will support the Vice President / Program Manager and other program directors, managing schedules and travel arrangements in a dynamic environment.
AerospaceSpace Travel
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Prioritize and schedule executive-level employee time and availability for efficient use of time
Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, generate expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Collect and compile data to provide visibility of status for traveler's review and/or signature
Coordinate all employee face to face and leadership team meetings across multiple Boeing sites
Coordinate and support customer meetings
Create, edit and maintain electronic and written communication
Track and maintain information relative to department and business operations
Verbally communicate a wide variety of information to multiple audiences
Process incoming and outgoing communication and correspondence to ensure proper dissemination of information
Track and maintain designated conference room schedules for availability and efficient use of resources
Coordinate with the appropriate focal(s) to support the acquisition and maintenance of resources
Order and maintain office supplies
Plan and implement logistics for executive level internal and external events
Provide guidance, train and mentor less experienced employees
Handle Boeing Proprietary information as appropriate
Work under minimal supervision
Qualification
Required
5+ years of experience supporting senior / executive leaders, managing multiple executive schedules, calendars and/or conference rooms using Microsoft Outlook
5+ years of experience coordinating and processing business travel arrangements using Concur or similar programs, generating expense reports and reconciling corporate credit card charges
5+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams
Preferred
3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
Experience managing and organizing multiple deliverables and deadlines with minimal direction
Effective written and verbal communication across diverse audiences
Benefits
Health insurance
Flexible spending accounts
Health savings accounts
Retirement savings plans
Life and disability insurance programs
Paid and unpaid time away from work
Company
Millennium Space Systems
Millennium Space Systems, a provider of agile, flight-proven small-satellite solutions.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-08-16Acquired
Leadership Team
Robert Jacobsen
Chief Financial Officer
Shasta Noble
Chief Financial Officer
Recent News
Spaceflight Now
2025-09-30
MEXICONOW
2025-09-27
2025-09-17
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