Port of Seattle · 12 hours ago
Assistant to Senior Director, Equity Diversity & Inclusion
Seattle, WA
Full-time
Hybrid
Senior Level
$47.06/hr - $63.68/hr
5+ years expPort of Seattle is seeking an Assistant to the Senior Director of Equity, Diversity & Inclusion to provide high-level project coordination and administrative support. The role involves managing administrative tasks, coordinating events, and supporting internal communications to advance the office’s mission and strategic priorities.
TransportationTravel
Responsibilities
You will provide a range of complex Senior Director–level administrative services, including managing a dynamic calendar with internal and external stakeholders, prioritizing requests based on urgency, and maintaining appropriate security and confidentiality
You will coordinate day-to-day administrative support for the OEDI team, including onboarding and offboarding staff, reconciling Port travel cards, supporting and troubleshooting IT needs, and completing required paperwork for both teams
You will collaborate with the OEDI team and Senior Director to support internal communications, including maintaining the SharePoint site for Change Team members and the OEDI team, updating the internal Compass site, and creating materials and support resources for the Change Team
You will also serve as one of OEDI’s content coordinators, responsible for editing and maintaining both internal and external web content
You will serve as OEDI's Learning Management System (LMS) coordinator by creating and managing trainings and events, tracking and entering attendance, generating training completion reports, responding to employee questions about navigating EDI trainings, and posting or updating training announcements on Compass
You will lead and coordinate all logistics of OEDI procurement, budget, and accounting functions; develop and manage the department budget and quarterly reports; process invoices from community partners and consultants; submit promotional hosting requests and expense reports; maintain documentation for goods, services, and service agreements; and manage internal expense controls, including updating EX-2 and Purchase Card Approver records for the Central Procurement Office annually or as needed
You will manage event logistics such as venue selection, food service coordination, vendor management, invitation design and distribution, and meeting setup—including technical support, materials preparation, and day-of assistance
You will also support internal Port employee events by managing invitations, communications, venue research, catering, and AV needs
You will work with the OEDI team to proactively identify opportunities to improve systems, processes, and technology
Qualification
Required
Five (5) years of senior level administrative experience supporting senior management or executives that includes scheduling, budget and contract management, event planning, and project management
Strong commitment to equity
Proven proficiency in senior-level administrative support, budgeting and procurement
Clear and effective communication
Strong attention to detail
Technical proficiency
Ability to manage multiple priorities, projects, and events in a collaborative, fast-paced environment
Expertise in financial tracking, and contract management, including accounts payable, accounts receivable, reconciliation, and expenditure monitoring
Understanding of key business and management practices—such as planning, resource allocation, leadership, team building, and coordination
Experience in project and event management, including best practices for meeting setup, event protocol, and logistics
Ability to develop and maintain effective, trusting relationships, establishing credibility at all levels of the organization
Ability to analyze and synthesize information from diverse sources and communicate key concepts clearly and effectively
Demonstrated strong attention to detail and a high level of accuracy while effectively managing multiple concurrent priorities
Skills in event planning and project management
Proficiency in a variety of computer programs, including Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
Benefits
Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
Holidays – More than ten days per year to celebrate with family and friends away from work.
Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.
Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.
Company
Port of Seattle
The Port of Seattle is a public agency that controls Seattle’s seaport and airport operations.
Founded in 1911Seattle, Washington, USA
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
John van Deinse
Manager, CPO Planning & Analytics
Joshua Mandela Thomas
Senior Manager Strategic Partnerships and Data Analytics
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