The Boston Foundation · 9 hours ago
Fund Administration Gifts and Receivables Coordinator
Boston, MA
Full-time
Hybrid
Entry Level
$58K/yr - $62K/yr
3+ years expThe Boston Foundation is seeking a Fund Administration Gifts and Receivables Coordinator to manage the processing of incoming contributions. This role involves maintaining gift reports, supporting scholarship processes, and collaborating with various departments and stakeholders to ensure accurate gift processing.
CharityCommunitiesNon Profit
Responsibilities
Responsible for processing all gifts for all funds in a variety of asset types including checks, credit cards, securities, wires, and ACHs
Maintains gift notification reports and communicates to appropriate staff to ensure timely receipt and processing of all intended gifts
Coordinates with internal departments and external stakeholders, including donors, banks, and financial advisors—to ensure seamless and accurate gift processing
Prepares journal entries (dividends, investment pool transfers)
Supports manager in administering the scholarship process and preparing payments
Assists with preparation of quarterly fund statements
Monitors Fund Admin inbox for incoming communications
Serves as a backup for creating new donor advised funds in accounting system
Provides general support via Teams calls to assist grantees with grant-related questions and donors regarding their contributions
Cross trains on processing grants for donor advised funds
Enters manual grant requests from donors, as needed; and
Assists in the setting up of electronic funds transfer via ACH; as needed
Qualification
Required
Associate's degree or equivalent related experience required
Ability to handle multiple tasks simultaneously and efficiently
Ability to work under the pressure of tight deadlines
Ability to effectively manage own workload and prioritize tasks
Strong attention to detail
Customer Service experience and orientation
Proficient computer skills utilizing Microsoft Office products, including Outlook, Word and Excel
Excellent verbal and written communication skills, including strong telephone skills
Substantial and effective organizational skills
Ability to interact well with a diverse range of people
Preferred
Bachelor's degree or equivalent related experience preferred
Prefer three years related work experience, including strong database and data entry experience
Experience with Salesforce preferred
Experience with Financial systems
Familiarity with accounts receivables
Company
The Boston Foundation
The Boston Foundation, founded in 1915, is one of the oldest and largest community foundations.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Al Van Ranst
Chief Financial Officer
Orlando Watkins
Vice President and Chief Program Officer
Recent News
2025-08-06
2025-08-02
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