Hillsides · 8 hours ago
Administrative Assistant II
Commerce, CA
Full-time
Onsite
Entry Level
$18.64/hr - $21/hr
1+ years expHillsides is a premier provider dedicated to healing children and young adults, strengthening families, and transforming communities. They are seeking an Administrative Assistant II to provide administrative support across multiple sites, ensuring communication and operational efficiency while maintaining organized records and assisting with program-related tasks.
Child CareHealth CareMedical
Responsibilities
Serve as an administrative support resource across multiple DTI sites, ensuring consistent communication, coordination, and operational support
Communicate program-related information, reports, and updates with Program Supervisors, Directors, and relevant external agencies as needed
Maintain accurate and organized records and files, including end-of-day sheets, schedules, transportation logs, roll sheets, contact lists, UR trackers, etc
Track, order, receive, stock, and distribute office supplies and program materials; monitor supply needs across sites
Support purchasing, inventory, and coordination of DTI snacks in alignment with program needs
Maintain program logs and assist with tracking operational data and compliance documentation
Assist in gathering, organizing, and documenting PQI data and outcomes to support quality improvement and reporting requirements
Provide direct administrative support to Program Supervisors, including scheduling, correspondence, and document preparation
Support with any client scheduling needs and manage incoming telephone calls; respond to routine inquiries and appropriately route calls to clinical or program staff as needed
Coordinate and schedule meetings, appointments, and program-related events, including psychiatrist appointments and family communications
Support phone communication with families regarding schedules, appointments, treatment logistics, and routine program questions
Obtain, track, and maintain current Releases of Information (ROI) for all members of the treatment team involved in care
Engage in all document gathering, scanning and uploading into the Electronic Health Record for all sites in a HIPAA compliant manner
Participate in the intake "meet and greet" process to support a welcoming and organized admission experience
Facilitate aftercare follow-up calls with discharged families and document outcomes as required
Assist in preparing materials and documentation for audits, reviews, site visits, and reports
Perform other administrative duties as assigned to support program operations and continuity across DTI sites
Qualification
Required
High school or equivalent (Required)
Driver's License (Required)
Ability to work flexible hours
Preferred
Bachelor's degree preferred
Administrative Assistance: 1 year (Preferred)
Benefits
13 Paid Holidays per year including Cesar Chavez & Juneteenth
Earn up to 16 days of paid vacation time, plus 50 hours of paid sick leave annually
401(k) with no wait period and no vesting schedule
401(k) matching up to 4%
Medical insurance offering 3 HMO with Kaiser and Health Net, and also a PPO Plan
The Difference Card- Employer-funded benefit that works alongside an employee's health insurance plan to help offset out-of-pocket costs like copays, deductibles, and coinsurance.
Dental insurance both HMO & PPO options, with 100% employer paid for HMO employee only coverage plan
Vision insurance offers 100% employer-paid vision plan through EyeMed for you and your entire family
Life and AD&D insurance 100% employer paid up to two times the annual salary
Long Term Disability
Flexible Spending Account for Medical and Dependent Care
Employee Assistance Program
This role is eligible for Public Service Loan Forgiveness (PSLF)
Employee assistance program
Employee discount
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance
Company
Hillsides
Hillsides is a non-profit organization that supports children, young adults, and families to heal, grow and succeed.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Greg Santilli
Chief Financial Officer
Carrie Espinoza
Chief Advancement Officer
Recent News
2025-11-05
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