Shaklee Corporation · 13 hours ago
Executive Assistant
United States
Full-time
Remote
Mid Level
$85K/yr - $100K/yr
3+ years expShaklee Corporation is a leading health and wellness company committed to creating breakthrough products for nutrition, body, and home. They are seeking an Executive Assistant to provide high-level strategic support to three senior executives, managing complex calendars, optimizing workflows, and leveraging AI-enabled tools for enhanced decision support.
BeautyNutritionOrganicWellness
Responsibilities
Independently manage complex, multi-executive calendars, exercising judgment to prioritize, reschedule, and consolidate meetings; leverage AI-assisted scheduling and automation tools to reduce redundancy and optimize executive time
Serve as a strategic time-management partner to executives by anticipating needs, identifying conflicts, and proactively resolving issues using data-informed and automated solutions
Support the Legal executive with reporting coordination and executive workflow optimization; this role does not perform legal or paralegal work
Prepare agendas, briefing materials, presentations, and executive correspondence using AI-enabled drafting, summarization, and content-organization tools while ensuring accuracy, confidentiality, and executive-ready quality
Represent executives in internal and external communications, exercising discretion and judgment in routing, responding to, or escalating inquiries
Coordinate and manage special projects and meetings, using automation to track deliverables, deadlines, and follow-ups
Assist in budget preparation by independently gathering data, analyzing historical trends, and preparing forecasting and variance reports using advanced Excel functions and AI-supported data analysis tools
Review and reconcile budget variance reports and monthly forecasts, leveraging automation to identify trends, anomalies, and reporting efficiencies
Track and reconcile executive expense reports and departmental invoices, utilizing automated expense and reporting platforms to ensure accuracy and timeliness
Design, implement, and continuously improve administrative systems, workflows, and reporting processes using AI, automation, and digital productivity tools
Evaluate and deploy automation solutions to streamline scheduling, reporting, document management, and information flow across R&D, Operations, and Legal
Independently assess opportunities to increase efficiency and scalability through responsible use of AI tools while maintaining data integrity, confidentiality, and compliance standards
Other related duties, as required and assigned
Qualification
Required
High School Diploma and a minimum of three years of progressively responsible executive-level administrative experience
Demonstrated ability to exercise independent judgment and discretion on matters of significance
Proficiency in AI-enabled productivity tools, automation platforms, and advanced Microsoft Office applications
Strong analytical, organizational, and problem-solving skills with the ability to manage competing priorities with minimal supervision
Advanced written and verbal communication skills
Professional demeanor, adaptability, and strict adherence to confidentiality
Ability to travel if required (up to 10%)
Company
Shaklee Corporation
Shaklee is a wellness company born from nature and shaped by science, and we’ve been creating products that actually work, nurture, heal and change lives since 1956.
201-500 employees
H1B Sponsorship
Shaklee Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (2)
2022 (2)
2021 (3)
2020 (2)
Funding
Current Stage
Growth StageLeadership Team
Barb Hill
CEO
Cindy Russell
Owner & CEO
Recent News
2026-01-22
Company data provided by crunchbase