Wake County Public School System · 8 hours ago
Secretary (Senior Director) - Talent Acquisition
Cary, NC
Full-time
Hybrid
Lead/Staff, Director/Executive
3+ years expWake County Public School System is seeking a Secretary (Senior Director) for Talent Acquisition to support the Senior Director with budgetary processes and departmental general ledgers. The role involves auditing time sheets, processing contracts, and assisting with recruitment events across the United States.
Education Management
Responsibilities
Works with Senior Director in maintaining budget ledgers and budget reports, keeping back-up documentation for auditing purposes
Supports New Principal Academy, Assistant Principal Interns, Recruitment, Teacher of the Year, Principal/Assistant Principal of the Year Programs, Employee Excellence, Student Teachers Program, National Board-Certified Teachers Administrator, and the Student Teacher University Program
Processes contracts, agreements, PORs, and direct payments for program needs of Talent Acquisition
Balances and reconciles budgets each month within Oracle and works closely with the Senior Director and Finance ensuring expenditures have funds available/encumbered prior to purchases
Works with the recruitment team submitting travel waivers, excess lodging forms, flight information, rental cars, mileage reimbursements, and submits direct payments for recruitment fairs for payment. Prepares travel packets for recruitment that include flight, rental car, hotel reservations, agendas, and itineraries, as well as afterhours emergency contact information should they have difficulty while out of town
Works with the Administrator for Student Teachers, Future Teachers programs, supporting special events by processing contracts, service agreements, securing facilities through Community Schools, scheduling HVAC needs for support Saturday trainings throughout the year. Processes payroll for coaches, submitting all time sheets and back-up documentation of agendas, attendance, invoices and keeping all documents for auditing purposes
Processes all direct pays and creates invoices for Future Teacher stipends, while working with finance and accounting to encumber funds for stipends, making sure all students have submitted vendor forms, are set up in Oracle, and all contracts have been signed and verified with approval signatures from the Senior Director, Chiefs, and the Finance Officer
Performs other related duties, as assigned
Qualification
Required
Considerable knowledge of bookkeeping and accounting procedures (e.g., plan of record (POR), direct payment requests, budget transfers, etc.) and following purchasing practices and policy, as directed in the finance manual
Considerable knowledge of Microsoft Office, specifically Word, Excel (ability to create formulas and use graphics within Excel), PowerPoint, and Outlook; Google Apps
Excellent organizational skills
Excellent customer service skills
Effective time management skills
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to establish and maintain effective working relationships with school system staff, community organizations, and vendors
Associates degree from a regionally accredited college or university
Three years of experience in human resources or related field, bookkeeping
Experience in managing and maintaining budget and accounting/payroll functions
An equivalent combination of relevant education, training, and experience which provides the knowledge, skills, and abilities necessary to successfully meet the essential duties of the position may be considered
Preferred
Experience using Oracle business applications
Experience in budgetary practices, including willingness to learn and follow the guidelines in the finance manual and information available through WakeConnect
Company
Wake County Public School System
Wake County Public School System is the largest school system in the state and the 16th largest in the nation, providing preK-12 education.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Shashi Buddula
Chief Technology Officer
Stacy Lee
CTO Wake County Public School System
Recent News
Government Technology US
2025-05-17
2025-02-25
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