NVE Experience Agency · 15 hours ago
Project Coordinator - Treehouse
Los Angeles, CA
Full-time
Onsite
New Grad, Entry Level
$22/hr - $26/hrNVE is a brand experience and production agency dedicated to building ideas rooted in culture. The Project Coordinator plays a critical support role within the Project Management team, acting as the operational backbone that keeps projects organized, informed, and moving forward.
AdvertisingConsultingCreative AgencyEvent ManagementMarketing
Responsibilities
Create, manage, and maintain all project documentation and file structures (Box, shared drives, project folders)
Prepare and distribute production packets containing drawings, schedules, fabrication details, print grids, and site information
Track and update project data including schedules, work-back plans, labor tracking, and key milestones
Take meeting notes and distribute action items following internal and external meetings
Build and maintain detailed work-back schedules in coordination with Project Managers and shop leadership
Create, update, and manage fabrication, print, and install grids
Coordinate internal deadlines between project management, design, fabrication, print, and scenic teams
Schedule travel, lodging, and transportation for onsite project teams as required
Support Project Managers during fabrication and production phases by tracking deliverables, dependencies, and approvals
Assist with vendor coordination, including outreach, documentation collection, and scheduling support
Monitor project progress and flag potential schedule or resource conflicts early
Support onsite installs as needed, including pre-production preparation and field coordination
Serve as a central point of communication between Project Managers, internal teams, and external partners
Translate project information into clear, actionable details for shop and field teams
Maintain a high level of professionalism and responsiveness in all internal and external communications
Qualification
Required
Strong organizational skills with exceptional attention to detail
Ability to manage multiple projects and priorities simultaneously in a fast paced environment
Excellent written and verbal communication skills
Solid working knowledge of Microsoft Office and cloud based file systems
Strong problem solving and analytical abilities
Ability to understand and communicate custom fabrication terminology and workflows
Team oriented mindset with a service driven approach
Time Management: Effectively balances competing priorities and deadlines
Execution Focus: Proactively follows tasks through to completion
Adaptability: Comfortable working in dynamic shop, office, and onsite environments
Communication: Clear, concise, and respectful across all levels of the organization
Preferred
Experience in custom fabrication, scenic production, events, or experiential marketing preferred
Benefits
Health & Wellness Benefits
401k Match
Paid Company holidays & PTO Package
Company
NVE Experience Agency
NVE Experience Agency is an experiential marketing and creative agency.
Founded in 2005
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kim Bui
VP, Strategic Partnerships
Cameron Huston
Chief Experiential Officer, Partner
Recent News
Media Post
2025-12-04
2025-06-12
2025-03-06
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