Contracting Resources Group, Inc. · 15 hours ago
Office Management Specialist, Democracy Human Rights & Labor
Washington, District of Columbia, United States
Full-time
Onsite
Senior Level
7+ years expContracting Resources Group, Inc. is a mid-sized woman-owned business supporting federal mission priorities. They are seeking a part-time Office Management Specialist to provide support to the Office of Democracy, Human Rights, and Labor at the U.S. Department of State, responsible for managing day-to-day functions and supporting the office director and staff.
ConsultingGovernmentManagement ConsultingMarket ResearchProject Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Support office staff in day-to-day functions, particularly the office director
Establish priorities, set up, reschedule, or refuse appointments for the office director accept or decline invitations to meetings, and arrange for representation by a subordinate official when that is desirable, completing this at the OMS’ own initiative and discretion
Type, file, and complete other clerical duties for the office, to include managing the office calendar
Schedule briefings by members of the staff for the director; in the absence of the director, assume responsibility for ensuring requests for action or information, which would receive the director's attention normally, are made known to responsible subordinate supervisor or staff member
Transmit, receive, and acknowledge electronic mail and messages; check transmittals for proper clearances; and print hard copies of incoming mail or routes to other terminals as designated
Perform systems maintenance functions for electronic mail systems under the direction of a higher graded specialist such as the elimination of outdated files, preparing backup files, and manage an electronic bulletin board
Control director's activity schedule and provide reminders of appointments
Make all necessary arrangements for director and deputy director travel, arrange schedules of visits, make transportation and hotel reservations, notify organizations and officials to be visited, stay in touch with director and others en route, write thank-you letters after director returns, and submit travel vouchers and reports
Manage travel and submit travel vouchers for all officers in DRL, including FTE and contractors, through e2Solutions
Manage time/attendance for the office, process taxi vouchers, and orders supplies
Assist new staff and interns to obtain computer, network, and building access; print welcome packets for all incoming staff
Apply internal control measures to protect organizational integrity and prevent unauthorized use or misappropriation of sensitive and classified material; report instances of security violations/problems to appropriate supervisory/management official; and assume full responsibility for safeguarding all classified and sensitive (but unclassified) material and equipment in assignment area(s)
Qualification
Required
Be a qualified typist with proficiency in the Microsoft Suite
Have strong interpersonal and customer service skills
Possess strong multi-tasking and organizational skills
Have familiarity with DOS standardized document formats
Have demonstrated experience with DOS travel systems as well as Federal & DOS travel regulations
Must be able to obtain security clearance
Preferred
Bachelors' degree preferred with 7-8 years of experience
Benefits
Competitive compensation
Strong workplace culture through awards such as “Best Places to Work” and the Department of Labor’s HireVets Platinum Medallion
Company
Contracting Resources Group, Inc.
Since 2002, Contracting Resources Group (CRG) has provided mission-critical support to the U.S.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dina DiPalo
Executive Leadership | Federal Programs & Services
Jordan DeLisser
Project Manager
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