A-CAP · 4 months ago
Office Manager & Executive Assistant
Miami, FL
Full-time
Onsite
Senior Level
5+ years expA-CAP is a leading provider of capital and third-party asset management solutions. They are seeking a dynamic Office Manager & Executive Assistant to support their CEO and Executive Team while managing the daily operations of their Miami office, involving high-level executive assistance and office management responsibilities.
AdviceInsuranceLife InsuranceVenture Capital
No H1B
Responsibilities
Serve as gatekeeper to CEO and CLO, managing complex calendars, prioritizing requests, and ensuring seamless daily operations
Coordinate meetings and logistics for Executives and Board of Directors, including preparation of agenda, meeting decks, and on-site support
Handle a range of administrative tasks including: Drafting confidential correspondence, documents, presentations and reports
Managing contact lists
Coordinating travel and submitting expense reporting
Gathering and organizing materials for meetings
Attend meetings and events as needed; take meeting minutes when requested, capturing actionable and follow-up items
Support cross-department initiatives, including event coordination and special projects
Receive and welcome visitors and guests while maintaining compliance with security protocols
Oversee daily office operations to ensure a welcoming and professional environment
Maintain office space and facilities, coordinate repairs, manage vendors, and oversee office equipment and supplies
Partner with HR on office layout planning, seating arrangements and internal moves
Negotiate purchase of office supplies, equipment, and services in line with budgetary guidelines
Partner with HR on onboarding/offboarding coordination and employee experience
Partner with HR to organize events, office celebrations, and employee engagement activities to support team engagement and culture
Manage incoming mail and packages, interoffice communication and general phone inquiries
Providing the Executive team assistance with direct troubleshooting, and coordination with remote IT support
Support HR and remote IT team with desktop setup, workstation configuration, and software installation for onboarding employees
Support A/V functions including video-conferencing equipment, video-walls, streaming services
Act as a liaison between on-site employees and IT for troubleshooting technical issues, while ensuring compliance with A-CAP's cybersecurity protocols during equipment handling
Resourcefulness with evolving technology
Qualification
Required
5+ years in a combination of executive support and office management, with proven experience supporting C-level executives
Bachelor's degree preferred or equivalent relevant experience
High level of discretion, diplomacy, and confidentiality in all matters
Exceptional time management, ability to multitask, and attention to detail
Excellent verbal and written skills; ability to present information clearly and concisely
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint); ability to quickly learn additional systems (conferencing tools, etc.) and provide on-site assistance to remote IT support teams
Proactive, analytical, resourceful and solution-focused mindset
Ability to work independently, make sound judgments, and manage competing priorities
Strong interpersonal skills, and customer service mindset
Thrives in a fast-paced, dynamic, and sometimes stressful environment
Benefits
Competitive compensation programs
Employer-sponsored medical, dental, and vision insurance
Paid Life & AD&D Insurance (for employees and families)
Paid Disability Insurance (STD + LTD)
Paid Parental Leave
Paid Vacation and Sick Leave
Paid Holidays
Voluntary Supplemental Insurance
Safe Harbor 401(k) plan with employer match
***And other benefits and perks!***
Company
A-CAP
A-CAP provides solutions and services to policyholders, insurers, and capital partners.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
BDT & MSD Partners
2025-08-01Debt Financing
Leadership Team
Kenneth King
Chief Executive Officer
Recent News
Business Wire
2025-08-02
Morningstar.com
2025-06-14
2025-04-22
Company data provided by crunchbase