Veolia | North America · 19 hours ago
Office Manager - Business & Accounting Operations
Cicero, IL
Full-time
Onsite
Mid, Senior Level
$85K/yr - $94K/yr
5+ years expVeolia in North America is the top-ranked environmental company in the United States and the largest private water operator and technology provider. The Office Manager will plan and deliver administrative projects to improve operations, manage compliance and financial reporting, and collaborate with various departments to ensure effective project delivery.
Water
Responsibilities
Provide office management and administrative support for the Project Leader
Plan, coordinate and execute assignments across the organization including tracking and reporting on status, risks, issues and dependencies
Manages financial reporting activities. Ensures consistent application of organizational policies and compliance with Corporate financial standards, GAAP guidelines and SOX requirements
Maintains internal controls and safeguards company assets. Reports irregularities and abnormal conditions that arise during the course of work
Ensure the required process flows are completed and maintained
Develops, maintains, and improves computer models, systems and databases for new and existing project accounting and financial applications. Assumes responsibility for the integrity of the data contained in the systems and assures that adequate systems documentation is in place
Works with Finance & Accounting for external audits
Performs and/or leads special projects as assigned
Prepares communications with external regulatory agencies, including but not limited to, all regulatory report submissions
Performs administrative duties, typically in a specialized function or area, including preparing documents, correspondence and reports for assigned departments. Composes and initiates correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree
Answers questions via phone or email independently and provides accurate and timely information or guidance
Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations
Collaborates with the Operations management team to effectively coordinate and schedule work and projects
Managing assignments to successful completion within designated parameters; close out and handing over assignments as needed
Acts as a backup to vacation tracking and timekeeping for the site
Support the planning and organizing of employee engagement activities including event planning, newsletter updates and service recognition
Responsible for the recordkeeping system for regulatory compliance
Manages and updates Emergency Response Plan annually
Performs all job responsibilities and duties in compliance with all safety, health, environmental, and security laws, rules, policies, programs and training
Qualification
Required
High School Diploma/GED is required
Bachelor's Degree in Accounting is recommended
Five to seven years in various accounting and finance positions, preferably within a similar industry
Demonstrates strong technical accounting knowledge and analytical skills
Proficient in Microsoft Office and Google Suite platforms
Must demonstrate ability to define problems, collect data, establish facts and draw valid conclusions
Must demonstrate ability to detect, analyze, interpret and correct irregularities in financial records
A substantial level of innovation is required to develop management tools, models, systems and processes
Must have the ability to assist others with budget preparation and to teach cost control
Ability to effectively respond to common inquiries or complaints from customers, regulatory agencies or members of the business community
Demonstrated ability to prepare accurate, timely, effective, complete and easily understood written communications and reports
Ability to maintain confidentiality
Strong team and project management skills (initiating, planning, executing, monitoring, controlling and closing) with the ability to delegate work, hold individuals accountable, set goals, evaluate performance, and encourage collaboration
Strong interpersonal skills with the ability to build and manage key stakeholder relationships across the organization
Highly organized with the ability to prioritize and manage numerous projects with competing priorities
Good risk management skills with ability to foresee problems and develop and deliver solutions
Financial analysis skills, including budget management, ongoing assessment of project risk/opportunities, project close-out and look-back, and basic accounting knowledge
Self-starter, strong drive and result oriented
Demonstrated commitment to compliance with applicable laws and regulations, the Company's Code of Business Conduct and other Company policies and procedures
Preferred
Public accounting auditing experience preferred
Experience working in a Union environment is preferred
Project management courses or certifications such as Project Management Professional (PMP) preferred
Benefits
Paid time off policies
Health
Dental
Vision
Life insurance
Savings accounts
Tuition reimbursement
Paid volunteering
401(k) plan
Company
Veolia | North America
For more than 170 years, Veolia has been by the side of cities, industries and communities to help them manage, regenerate and protect their critical resources in the face of environmental challenges.
5001-10000 employees
H1B Sponsorship
Veolia | North America has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (17)
2023 (8)
2022 (10)
2021 (9)
2020 (20)
Funding
Current Stage
Late StageLeadership Team
Bob Cappadona
President and CEO at Veolia North America
Christina DeLago
Chief of Staff - CEO
Recent News
2025-11-25
Providence Business News
2025-09-13
Company data provided by crunchbase