Texas Southmost College · 22 hours ago
Coordinator of Administrative Services
Brownsville, TX
Full-time
Onsite
Mid, Senior Level
5+ years expTexas Southmost College is seeking a Coordinator of Administrative Services to oversee and coordinate activities within the Division of Student Development. The role involves budget management, program coordination, and providing administrative support to the Vice-President and Associate Vice Presidents.
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Responsibilities
Provides administrative support for the Office of the Vice-President of Student Development , including the Associate Vice Presidents of Educational Partnerships, Administrative Technology, and Student Services. Responsibilities include, but are not limited to, budget management and program coordination for multiple initiatives, such as High School Programs and AmeriCorps grants
Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the College and Student Development
Plans, organizes, and coordinates administrative operations
Performs monthly account reconciliations for faculty and staff mileage and department time and effort reports to ensure accuracy between internal records and financial statements; identifies and resolves discrepancies in a timely manner
Manages and coordinates the monthly and quarterly account manager reports for the division
Researches and explores software applications (current and new functionality) to aid the department
Maintains and develops forms and/or other processes
Coordinates the recording of financial transactions with responsible parties
Provides exceptional customer service with a high degree of tact and technical knowledge, while ensuring the highest level of confidentiality
Coordinates the collection of information or the preparation of abstracts, reports, proposals, operations and procedure manuals, and other written material and documentation as required
Analyzes and prepares tables, graphs, and charts for management use or presentations about departmental or divisional activities
Serves as a liaison with other departments on policies, procedures, and practices
Plans, supervises, and schedules the work of assigned staff
Responsible for all routine and non-routine administrative functions and correspondence
Manages calendar and independently schedules appointments for the assigned supervisor
Composes, reviews, and distributes documents such as confidential and complex correspondence, memos, reports, and requisitions that are sent to internal and external contacts
Reports to a top-level administrator of the College
Makes judgments and decisions to keep office functioning smoothly in absence of supervisor
May oversee and process purchase requisitions and orders, travel requests, and reimbursements
May monitor expenditures and income against the budgets, maintain accurate accounting ledgers, and facilitate account reconciliations
Coordinates and arranges meetings, conferences, and committee meetings
Coordinates and/or supports divisional events as needed
Assists in providing timely responses to requests received by the office
Responds independently within scope of responsibility
Ensures compliance with all applicable laws, policies, and procedures
Completes all required training and professional development sessions sponsored through Texas Southmost College (TSC)
Supports the values of the College: service, integrity, innovation, excellence, community, and accountability to the College
Attends the workplace regularly, reports to work punctually and follows a work schedule to keep up with the demands of the worksite
Completes duties and responsibilities in compliance with college standards, policies and guidelines
Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community
Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers, the supervisory chain, faculty, staff, students, and customers
Supports the values and institutional goals as defined in the College’s Strategic Plan
Participates in the process for systematic review and evaluation per the institutional effectiveness model adopted by the College
Working hours may include evenings, holidays, or weekends depending on deadline requirements and special events
Performs other duties as assigned
Qualification
Required
A strong commitment to the mission of the community college
Ability to maintain an established work schedule
Ability to maintain a high level of confidentiality of work-related information and materials
Must have strong attention to detail, maintain high level of accuracy, and possess solid organizational skills
Ability to handle and direct multiple and complex assignments and projects
Proficient in the use of e-mail, word processing, spreadsheet, database, and presentation software and use of the Internet to access data, maintain records, generate reports, and communicate with others
Demonstrated ability to interact effectively and efficiently and maintain positive working relationships with administration, staff, faculty, students, and the community
Ability to communicate effectively, both orally and in writing; define problems, collect data, establish facts, and draw valid conclusions; and effectively present information to top management
Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines
Ability to work effectively in a team environment with a customer service focus
Excellent problem-solving skills with the ability to apply those skills innovatively and creatively across a broad spectrum of issues
Demonstrated ability to actively engage in conflict resolution while fostering positive, constructive outcomes
Ability to adapt to constant change and periods of fast-paced, high-intensity work situations
Associate's degree from an accredited university
Five years of progressive administrative experience
Experience working with contracts, proposals, agreements, and budget management
Excellent customer service and interpersonal skills
Proficiency with word processing, spreadsheet, and presentation software
Strong organizational skills
Preferred
Bachelor's degree from an accredited university
Eight years of progressive administrative office experience, with at least two years in a comprehensive community college
Demonstrated experience in handling and prioritizing multiple job assignments simultaneously
Experience with Colleague ERP system
Company
Texas Southmost College
Texas Southmost College is a school in Brownsville.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.33MKey Investors
Texas Workforce Commision
2023-08-10Grant· $0.33M
Recent News
2025-04-10
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