Mapleton Public Schools · 8 hours ago
Executive Administrative Assistant to the Superintendent and Board of Education
Denver, CO
Full-time
Onsite
Mid, Senior Level
$80K/yr - $120K/yr
5+ years expMapleton Public Schools is a small but mighty internationally accredited public school district located in Adams County. The Executive Administrative Assistant will provide comprehensive administrative support to the Superintendent and Board of Education, serving as a liaison and fostering collaborative relationships while managing various administrative tasks.
EducationPrimary EducationSecondary Education
Responsibilities
Provide technical and administrative support to the Superintendent, including synthesizing information and composing, editing, and formatting letters, memoranda, and reports
Schedule, maintain, and manage the Superintendent's calendar. Coordinate meetings with districtwide committees, staff, parents, government officials, and other stakeholders
Arrange meeting locations and coordinate logistics for meetings, receptions, retreats, trainings, and events of varying size and complexity
Review, manage, and respond to correspondence addressed to the Superintendent and Board of Education, exercising professionalism and discretion with all stakeholders
Provide executive-level and confidential support to the Superintendent and Board of Education, handling sensitive information with sound judgment and discretion
Research, gather input, and develop the annual budget for the Superintendent and Board. Oversee office budgeting functions, including purchasing, billing, and bookkeeping
Advise and assist administrators and staff regarding district procedures; Board and administrative policies; and the expectations of the Superintendent and Board. Anticipate potential issues or conflicts and develop effective solutions
Assist with parent and community concerns, inquiries, and complaints by interviewing callers, providing guidance, and making appropriate referrals
Collaborate with the Superintendent and staff to prepare, format, and distribute agendas and supporting materials for Board meetings, Board study sessions, and other activities as directed
Attend Board meetings and serve as executive secretary to the Board and Superintendent. Post agendas and prepare and publish official minutes in compliance with state law and district policy
Prepare and distribute communications to administrative office staff, district administrators, and other groups as needed
Serve as a liaison between the Superintendent and the Board to ensure accurate, timely, and effective communication
Coordinate the review, updating, and editing of Board policies, regulations, exhibits, and manuals as necessary
Act as a daily resource for district staff regarding Superintendent and Board policies, procedures, and communications
Serve as lead secretary for the district by coordinating communication, meetings, and professional development opportunities for secretaries and administrative assistants
Coordinate travel, conference, and workshop arrangements for the Superintendent, Board members, and other administrators, including transportation, lodging, meals, and registrations
Demonstrate strong initiative by proactively anticipating timelines, deadlines, and next steps; independently identifying emerging needs; and taking action to ensure the Superintendent and Board are consistently prepared, informed, and supported
Perform other duties as assigned
Qualification
Required
Bachelor's degree from an accredited university, or equivalent combination of education and experience
Minimum of five years of successful experience as an executive secretary or in a comparable administrative role
Criminal background check required for employment
Demonstrated proficiency in a wide range of relevant computer applications and executive office technologies
Exceptional office management skills, including a warm, professional, and receptive interpersonal approach
Outstanding written communication, editing, and proofreading skills
Strong filing, organizational, and records management skills
Advanced telephone and email etiquette with a high level of professionalism
Ability to perform detailed, accurate work and maintain precise records
Demonstrated creative and effective problem-solving abilities
Strong verbal communication and interpersonal skills
Ability to greet and interact effectively and courteously with the public
Outstanding human relations skills and professionalism
Proven ability to work collaboratively and contribute effectively as a team member
Ability to successfully multitask across multiple projects and adapt quickly to changing priorities and unexpected demands
Demonstrated ability to work independently while exercising sound judgment and initiative
Willingness and ability to assume responsibilities across a wide range of tasks, from routine to complex
Operating knowledge of and experience with personal computers, office software, and related peripherals
Advanced proficiency with Microsoft applications, including Word, Excel, PowerPoint, Outlook, Adobe, and SharePoint
Operating knowledge of and experience with standard office equipment, including telephones, copiers, fax machines, and related devices
Preferred
Valid Colorado Notary Commission preferred
Fluency in Spanish preferred
Operating knowledge of Infinite Visions financial software preferred
Benefits
Comprehensive benefits package focused on choice, quality, and value
Company
Mapleton Public Schools
Mapleton Public Schools is a school which has elementary high school students.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Eduard Storz CPA
Chief Financial Officer
David Sauer
Chief Operations Officer
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