The Salvation Army Southern California · 9 hours ago
Senior Administrative Assistant-11-001-SC/ Carson Divisional Headquarters (DHQ)
Carson, California, United States
Full-time
Onsite
Mid, Senior Level
$70K/yr - $70K/yr
2+ years expThe Salvation Army Southern California is an evangelical part of the universal Christian church, and they are seeking a Senior Administrative Assistant to provide day-to-day administrative support to the Divisional Director of Social Services. The role requires strong organizational skills and the ability to handle multiple priorities while maintaining confidentiality and supporting various departmental projects.
Non-profit Organization Management
Responsibilities
Corresponds on behalf of executive with internal TSA DHQ executives, program directors and outside entities, including government entities, foundations, funders, and dignitaries
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel and actively prompting the Director as necessary to confirm and prepare for scheduled commitments
Assists in the development of presentations using PowerPoint and Excel
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Oversees special projects for the department, and as needed, at program sites, including coordination with different departments, staff, and community partners to ensure full execution and completion of projects, and delegating tasks or duties as necessary to optimize efficiency and outcomes
Maintains staff confidence and protects operations by keeping information confidential
Completes administrative duties as needed including bill transmittals, employee vacation/sick records and updates, petty cash, new employee employment verifications and paperwork
Ensures project completion, including quarterly reports, assigned to directors by following up on results
Prepares reports by collecting and analyzing information
Secures information by completing data base backups
Provides historical reference by developing and utilizing filing (hard copies/electronic) and retrieval systems, recording meeting discussions
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Reconciles business travel and expenses account on a monthly basis
Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries
Maintains professional and technical knowledge by attending educational workshops; and reviewing professional publications
Contributes to team effort by accomplishing related results as needed
Travels to different sites to arrange meetings, site tours as needed
General clerical duties and other related duties as assigned
Maintain a running log of all pending items to present to the Director, ensuring timely completion, coordination, and follow-up on deliverables
Expedite tasks and processes as needed, demonstrating flexibility to adjust priorities and meet urgent deadlines
Be able to maintain flexible work hours and travel to various site locations to provide leadership or support for events and special projects as part of the role
Qualification
Required
Some college or post-secondary education required
Minimum 2 years experience as an administrative assistant
Computer literate
Valid CA driver's license
A criminal background check is required with certification for Protect the Mission policies and procedures
Some Travel required
Excellent written and verbal skills
Microsoft Office Skills (Word, Excel, PowerPoint)
Travel logistics and scheduling
Strong organizational and project management skills
Ability to manage multiple priorities simultaneously while paying critical attention to detail
Thrive in a team-oriented environment
Capable of meeting deadlines
Preferred
College degree preferred
Company
The Salvation Army Southern California
The Salvation Army is one of the largest humanitarian organizations in the world. It is a sub-organization of The Salvation Army International.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.02MKey Investors
Federal Home Loan Bank of San Francisco
2019-09-23Grant· $0.02M
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