PROCEPT BioRobotics · 1 day ago
Associate Clinical Trial Administrator
San Jose, CA
Full-time
Onsite
Entry Level
$82K/yr - $97K/yr
1+ years expPROCEPT BioRobotics is dedicated to revolutionizing treatment for benign prostatic hyperplasia through innovation in surgical robotics. The Associate Clinical Trial Administrator provides administrative support to the Clinical and Medical Affairs team, managing clinical project progress, documentation, and vendor communications.
Health CareManufacturingMedical DeviceRobotics
No H1B
Responsibilities
Updates the clinical project progress using tracking tools provided by the project leads from the Clinical and Medical Affairs team. This includes but is not limited to clinical study progress, Trial Master Files (TMFs), study essential documents, vendor and site payments, etc. In some cases, assists in the structure development of the tracking tools
In charge of the Engineering Change Order (ECO) process for documents created or updated by the Clinical and Medical Affairs team. This includes creating the ECO number, initiating the ECO and follow up all the way through document release. Might also help with creating redlined documents and drafting the change history under the supervision of the project lead
Prepares, packages, and sends documents and materials to clinical trial sites and vendors as needed
Receives and reviews clinical study documents (including regulatory documents) from clinical trial sites for accuracy and compliance to company SOPs, ISO standards, and industry guidelines
Ensures all trackers are updated timely and accurately. Achieve historical versions of the trackers appropriately
Reviews all invoices from vendors related to Clinical and Medical affairs for accuracy per executed contracts. Communicate with vendors for any discrepancies on the invoices. Obtains approval from internal approvers and forwards the invoice together with the approval to the accounting team for payment process. Follows up with the accounting team regularly for payment process update
Assists with the organization and management of internal team meetings, investigator meetings and other trial-specific meetings
Performs general support to the Clinical and Medical Affairs team as needed
Qualification
Required
Bachelor's degree in a scientific or health care discipline preferred and/or training; or equivalent combination of education and experience
1-2 years' experience in the medical device industry with involvement in clinical research activities preferred
Superb verbal and written communications skills
Excellent organizational skills along with strong attention to detail
Ability to work both independently and collaboratively in a team environment
Highly proficient with Microsoft office Suite
Demonstrated computer skills preferably spreadsheets, word processing, database and other applicable software programs
Ability to utilize critical thinking to analyze problems which may require multiple factors and approaches
Benefits
Full medical coverage
Wellness programs
On-site gym
A 401(k) plan with employer match
Short-term and long-term disability coverage
Basic life insurance
Wellbeing benefits
Flexible or paid time off
Paid parental leave
Paid holidays
Company
PROCEPT BioRobotics
PROCEPT BioRobotics is a surgical robotics company that develops water-based robotic systems for prostate surgery.
501-1000 employees
Funding
Current Stage
Public CompanyTotal Funding
$820.34MKey Investors
CIBC Innovation BankingFidelityViking Global Investors
2024-10-29Post Ipo Secondary· $175M
2023-08-01Post Ipo Equity· $150M
2022-10-10Post Ipo Debt· $52M
Leadership Team
Mohan F. Sancheti
Vice President Operations
Recent News
thefly.com
2025-12-09
2025-11-07
PROCEPT BioRobotics
2025-11-05
Company data provided by crunchbase