Q.E.D. Systems, Inc. · 23 hours ago
Office Operations Specialist
Aberdeen Proving Ground, MD
Full-time
Onsite
Senior Level, Lead/Staff
$80K/yr - $105K/yr
10+ years expQED Systems, LLC is currently recruiting an Office Operations Specialist to join their team. The role involves providing strategic and operational support across a complex environment, serving as a liaison between technical teams and stakeholders, and leading process improvement initiatives.
Information TechnologyMarine TechnologyTechnical Support
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage high-tempo operations, balancing strategic planning with day-to-day execution; operate independently and within a collaborative team environment
Lead coordination of high-priority operational activities, taskings, and initiatives across technical, programmatic, and government teams
Provide executive-level support for scheduling, planning, and tracking of multiple concurrent efforts across teams
Interface with senior government, contractor, and technical leadership
Resolve operational issues across multi-disciplinary teams
Anticipate and mitigate risks to operational efficiency by proactively addressing bottlenecks, shifting priorities, and cross-team dependencies
Develop and manage task management systems and operational workflows that enable agile responsiveness and alignment with strategic objectives
Produce, maintain, and deliver government stakeholder points of contact list
Produce, maintain, and deliver executive summaries (EXSUMs), weekly activity reports (WARs), read-ahead documents & briefings, and organizational briefings exhibiting proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and SharePoint)
Produce, maintain, and deliver organizational new hire onboarding plan, packet, and checklist
Produce and deliver minutes and action items from daily and weekly team stand-up meetings
Produce, maintain, and deliver written weekly status reports that encapsulate what was planned for the current week, what was accomplished for the current week, and what is planned for the upcoming weeks
Produce, maintain, and deliver corrective action plans that result in getting activities back on track when/as/if needed
Qualification
Required
Detail-oriented with excellent technical, verbal, interpersonal, and written communication skills as well as strong organizational, analytical, and decision-making skills
Must have knowledge of AR 25-50, Preparing and Managing Correspondence, and how it applies to formatting and proofreading documents, such as meeting invitations, memorandums, and confirmations
Experience with office security tasks such as building badges and visitor requests
Experience with management of suspense/tasks received from higher headquarters by sending out original taskers, reminding tasked individuals/officers of suspense, collecting finished taskers, closing taskings
Direct experience with the HQDA Task Management Tool or similar US Government task management systems
Direct experience with producing briefing charts; proficient with PowerPoint and Adobe SW
Experience with MIRARs or similar accountability system
Experience as a SharePoint administrator, preferred
ACTIVE CLEARANCE LEVEL REQUIRED: Secret
Bachelor's degree required. Degree in Business Administration or related field
At least ten (10) years of direct experience with providing general administrative and set-up support for conferences, meetings, and Town Halls; preparation of administrative, conference-related documents and correspondence
An additional five (5) years of related work experience may substitute for a degree
Preferred
Experience as a SharePoint administrator, preferred
Benefits
Paid Time Off (PTO)
11 Paid Holidays
401(k) Matching
Medical, Dental & Vision Benefits
Life Insurance, AD&D, and Short-Term & Long-Term Disability
Professional Growth Opportunities
Additional Benefits
Company
Q.E.D. Systems, Inc.
Quod Erat Demonstrandum (QED) – “That which has been demonstrated or proven” – QED Systems Inc.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Chad Cole
Chief Financial Officer
Ronald Rudolph
Project Manager, LCS CNO Availabilities
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