NEOGOV · 18 hours ago
Fiscal Assistant – Financial Services
Tacoma WA 98466, WA
Full-time
Onsite
Entry Level
$20/hr - $20/hr
1+ years expTacoma Community College is a public two-year institution that serves a diverse population of approximately 14,000 students. The Fiscal Assistant position involves processing accounts payable and receivable documents, providing customer service, and supporting various office functions within the Financial Services department.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Receive documents for accounts payable processing from off-campus vendors and other departments on campus
Prepare and process college payments (Purchase Orders/Procurement Cards/Invoice Vouchers/Voucher Distributions) to authorized vendors, contractors and others providing goods & services to the college
May notify students of past due balances, using various methods of communication following the College’s student collection policy
Prepares payment structure, applies payments, and reviews student payment plans with payment plan company, Nelnet
Verify charges, payments, adjustments made to student accounts are accurate and posted in a timely manner
Ensure all waivers are posted and administered correctly
Set-up third party vendor accounts, assign sponsorship to student accounts and process quarterly invoice billing statements for third party vendors
Coordinate and assist in analyzing and issuing student refunds
Coordinate with Financial Aid Office applying funds to students’ accounts and processing financial aid refunds via Higher One
Ensure payment documentation includes evidence of authorization for purchase, receipt of goods or services, verify that all unit prices on the invoice agree with those indicated on the disbursement document plus all extensions have been correctly calculated along with approval for payment
Contact vendors, purchasing office, budget managers and/or supervisors to obtain additional information, if necessary to process payments plus process liquidations upon payment of invoices or notification of purchase order cancellations. Research vendor claims and resolve problems related to accounts payable
Assist in the input of all approved accounts payable documents to college’s accounting system
Interact with campus personnel at all levels and college vendors by telephone, e-mail or in person to accomplish the work required
Assist with responding to inquiries regarding A/P expenditures
Provide routine clerical support such as making copies, running reports, and filing paperwork
Handle confidential materials and information
Qualification
Required
High school graduate or equivalent
15 quarter hours or 10 semester hours of college-level accounting or bookkeeping
1 year of fiscal experience; equivalent education/experience may substitute
Intermediate word processing and spreadsheet software experience
Preferred
Associate's degree in Accounting or related field from an accredited college or university
2 years of experience working in accounts payable experience
Benefits
Comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance
Life and long-term disability insurance plans
Vacation, sick and personal leave
Reduced tuition for the employee
Retirement benefits
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase