Northrop Grumman Australia · 13 hours ago
Administrative Assistant 4
United States-Arizona-Chandler
Full-time
Onsite
Mid, Senior Level
$58K/yr - $96K/yr
6+ years expNorthrop Grumman is a pioneering aerospace company seeking an Administrative Assistant Level 4 to join their Program Team in Chandler, Arizona. The role involves providing administrative support on restricted programs and coordinating various program-related tasks in a fast-paced environment.
Defense & Space
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Manage and maintain calendars and schedules
Schedule and manage multiple conference rooms
Schedule meetings, track action items, and coordinate technical reviews
Ensure appropriate meeting preparations are made (coordination of call-in number, meeting materials, meals, etc.)
Coordinate travel arrangements and process expense reports
Create accurate and concise correspondence, forms, reports, spreadsheets, presentations, etc
Compose responses to routine inquiries
Assist in compiling weekly leadership status reports
Interact with employees, leaders, and customers
Assist with on-boarding new program employees
Coordinate support from facilities, IS, IT, and training
Responsibilities include the full range of standard administrative duties to include meeting coordination, document preparation, escorting visitors, and preparation of briefings
Distribute reports, data, and forms to the organization as needed
Must work well under pressure, be an independent thinker, and have track record of working in a fast-paced, multifaceted environment
Will be responsible for handling Program Director and Senior Managers calendars with precision
Experience participating and hosting in-person and remote Video Teleconference meetings (i.e., Zoom, Skype, Teams, etc.)
Work is highly proprietary in nature and an ability to handle information with discretion is critical
Assisting in uploading and maintaining the team’s SharePoint sites
Interacts with Operating/Business Unit, Sector, Corporate and External Customer’s high-level executives, administrative, and line management personnel to gather or convey relevant information
Qualification
Required
High School diploma or equivalent and 6 years additional education and/or administrative support experience
Must have the ability to obtain and maintain a U.S. Government DoD Secret security clearance which typically requires U.S. Citizenship
Strong written and verbal communications skills
Highly motivated, enthusiastic, able to juggle multiple tasks, competing priorities and respond quickly in a dynamic environment, detail oriented
Proficiency in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook
Able to demonstrate independent judgment in fast-paced office environment
Experience with SharePoint and Costpoint
This is an on-site position
Preferred
Active DOD Secret Clearance
Executive administrative support experience
Experience working with government customers
Knowledge of NGC resources, policies, and procedures is desirable
Experience with Concur (or similar, ITRIP) travel and expense reporting system
Successful candidate will have a strong commitment to ethics and integrity
Benefits
Health insurance coverage
Life and disability insurance
Savings plan
Company paid holidays
Paid time off (PTO) for vacation and/or personal business
Company
Northrop Grumman Australia
Northrop Grumman Australia is the Australia-based arm of Northrop Grumman Corporation and committed to generating long-term prosperity, investing in advanced Research & Development, sovereign and exportable Intellectual Property, high-quality jobs and long-term technology leadership across the Commonwealth.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase