White Plains Hospital · 11 hours ago
Office Manager
White Plains, NY
Full-time
Onsite
Mid Level
$62K/yr - $93K/yr
3+ years expWhite Plains Hospital is seeking an Office Manager to provide administrative support to the Director of Pathology and Lab Administrative Director. The role involves maintaining calendars, managing administrative files, and ensuring compliance with various regulatory agencies.
Health CareHealth DiagnosticsMedical
Responsibilities
Understands and adheres to the WPH Performance Standards, Policies and Behaviors
Maintains Director of Pathology’s calendar and schedules appointments, coordinating time, location, personnel as required
Maintains Administrative Directors calendar and schedules appointments, coordinating time, location, personnel, as required
Assist Clinical Laboratory Director as needed
Provides administrative/secretarial support, including transcribing/typing of all letters, memos, reports, minutes, etc.; processes incoming and outgoing mail, routing appropriately, recording and following up as required
Maintains all administrative files as they relate to the various regulatory agencies, NYS, CAP, AABB, etc
Ensures that lab personnel files are up to date with required documentation of license, education, etc
Provides administrative support to the various lab section supervisors as needed, to assist them in meeting regulatory requirements of their section
Processes breast conference in absence of designated individual
Monitors Purchase Requisitions and Check Request
Maintains and schedules pick-up for off-site storage and submit invoices to Purchasing
Maintains Policy & Procedure manual for Gen Lab
Ensures hospital maintains 100% compliant rate with SDS and submits invoices to Purchasing
Schedules meetings that require coordinating multiple calendars and provides appropriate back up data and follow up, prepares appropriate meeting materials, location, audiovisual needs, etc
Screens and appropriately handles all telephone callers and visitors in the Administration Office
Assists with the day to day operations of the main laboratory office; provides pathology results to the clinicians, provides slides to patients for consultation, oversees mailing of reports to physicians
Ensures that the main laboratory office is properly staffed, assists with scheduling and time off requests
Coordinates Laboratory meetings, Events, and facilitates survey schedules
Oversees biweekly payroll time sheets for all lab sections
Performs all other related duties as assigned
Qualification
Required
Associate or Bachelors' degree in relevant field
Minimum 3-5 years' experience preferred
Understands and adheres to the WPH Performance Standards, Policies and Behaviors
Maintains Director of Pathology's calendar and schedules appointments, coordinating time, location, personnel as required
Maintains Administrative Directors calendar and schedules appointments, coordinating time, location, personnel, as required
Assist Clinical Laboratory Director as needed
Provides administrative/secretarial support, including transcribing/typing of all letters, memos, reports, minutes, etc.; processes incoming and outgoing mail, routing appropriately, recording and following up as required
Maintains all administrative files as they relate to the various regulatory agencies, NYS, CAP, AABB, etc
Ensures that lab personnel files are up to date with required documentation of license, education, etc
Provides administrative support to the various lab section supervisors as needed, to assist them in meeting regulatory requirements of their section
Processes breast conference in absence of designated individual
Monitors Purchase Requisitions and Check Request
Maintains and schedules pick-up for off-site storage and submit invoices to Purchasing
Maintains Policy & Procedure manual for Gen Lab
Ensures hospital maintains 100% compliant rate with SDS and submits invoices to Purchasing
Schedules meetings that require coordinating multiple calendars and provides appropriate back up data and follow up, prepares appropriate meeting materials, location, audiovisual needs, etc
Screens and appropriately handles all telephone callers and visitors in the Administration Office
Assists with the day to day operations of the main laboratory office; provides pathology results to the clinicians, provides slides to patients for consultation, oversees mailing of reports to physicians
Ensures that the main laboratory office is properly staffed, assists with scheduling and time off requests
Coordinates Laboratory meetings, Events, and facilitates survey schedules
Oversees biweekly payroll time sheets for all lab sections
Performs all other related duties as assigned
Company
White Plains Hospital
White Plains Hospital offers health diagnosis, health care and services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jon S
CEO
Joseph Guarracino
Executive Vice President Chief Administrative Officer / Chief Financial Officer
Recent News
2025-10-27
2025-10-20
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