West Ada School District · 1 day ago
Secretary - Administrative Assistant - Human Resources
Meridian, ID
Full-time
Onsite
Senior Level
$19.50/hr - $19.50/hr
5+ years expWest Ada School District is seeking a detail-oriented, customer-focused professional to support their Human Resources leadership team. The role provides high-level administrative support to the CHRO and department, ensuring efficient operations and managing sensitive information.
Education
Responsibilities
Provide high-level administrative and operational support to the Chief Human Resources Officer and Human Resources Department
Serve as a primary point of contact for principals, administrators, and district staff, delivering professional, responsive, and solution-oriented customer service
Coordinate department calendars, workflows, deadlines, and documentation to support efficient department operations
Compose, edit, and prepare correspondence, reports, presentations, and other materials requiring accuracy, confidentiality, and attention to detail
Support the district's hiring and onboarding processes by maintaining accurate records of new hires and personnel actions, posting positions, reviewing applications, scheduling and preparing interview and related materials, and sending out applicant/hiring correspondence
Prepare and compile recommendation lists, reports, and supporting documentation for Board of Trustees meetings
Coordinate authorization of release requests with outside districts and review incoming personnel records for completeness and compliance
Maintain applicant pool information and assist applicants with navigating the application and hiring process
Support principals and administrators with recruiting, hiring, and employee evaluation processes
Manage and maintain Human Resources systems, including the Applicant Tracking System and Employee Evaluation Management system
Process and perform data entry for employee-related paperwork, including new hires, transfers, benefit enrollments, changes, and separations
Create, maintain, and audit position control logs, certification and licensure tracking, and other required HR registers and reports
Scan, file, and maintain confidential personnel records in accordance with district policies and legal requirements
Coordinate department ordering, purchasing, and reconciliation in accordance with district procedures
Prepare documents and records for approval and disbursement
Create, maintain, and manage department forms, templates, and office supplies
Operate standard and specialized office equipment and support department technology needs
Prepare spreadsheets, logs, and tracking tools to monitor HR data, timelines, and compliance requirements
Conduct research and complete special projects as assigned in support of department initiatives and priorities
Compile data and reports for internal use, audits, and leadership review
Answer incoming phone calls and inquiries, providing accurate information or referrals to appropriate departments or staff
Serve as an HR representative on committees and workgroups as assigned
Maintain professionalism, discretion, and confidentiality in all interactions and work products
Perform all duties in accordance with District policies, procedures, collective bargaining agreements, and safety practices
Maintain strict confidentiality of sensitive personnel, student, and district information
Performs other related duties and special projects as assigned
Qualification
Required
High school diploma or GED equivalency
At least five (5) years of progressively responsible administrative or office experience
Excellent customer service skills and the ability to be flexible in responding to a variety of requests
Must have a valid Idaho Driver's license and vehicle and/or must provide own transportation for job related activities
Knowledge of Human Resources administrative principles, procedures, and practices as applied to sub-professional and professional support functions, including recruitment processes, employee onboarding and orientation, training coordination, position control, compensation support, and personnel records management
Knowledge of teacher certification, licensure, endorsements, and content area assignment requirements, including the ability to interpret certification information and support compliance with state and district assignment standards
Knowledge of personal computer operation and job-related software applications, including word processing, spreadsheets, databases, applicant tracking systems, employee evaluation systems, and electronic document management for information storage, retrieval, and reporting
Knowledge of English grammar, spelling, punctuation, and business writing standards, with the ability to prepare accurate, professional correspondence, reports, and official documents
Knowledge of modern office practices and procedures, including records management, customer service protocols, confidentiality standards, workflow coordination, and the operation of standard and specialized office equipment
Ability to compose, edit, and format professional correspondence, reports, and other written materials with accuracy and attention to detail
Ability to compile, track, analyze, and maintain data for reports, logs, and administrative records
Ability to interpret and follow written and oral instructions, policies, and procedures with minimal supervision
Ability to maintain accurate, organized, and confidential records and prepare clear, concise reports and summaries
Ability to operate a variety of standard and specialized office equipment and technology
Ability to utilize personal computers and job-related software applications, including word processing, spreadsheets, databases, applicant tracking systems, and electronic document management systems
Ability to design, develop, and maintain spreadsheets, tracking tools, and other administrative resources to support department operations
Ability to communicate effectively and professionally, both orally and in writing, with district leadership, principals, staff, applicants, and the public
Ability to provide high-quality customer service and build effective working relationships with district employees, administrators, and external contacts
Ability to apply sound judgment, logical reasoning, and problem-solving skills to address issues and develop practical solutions within established guidelines
Ability to manage multiple priorities simultaneously, handle frequent interruptions, and return to tasks with accuracy and efficiency
Ability to plan, organize, and prioritize work; manage time effectively; and consistently meet deadlines
Ability to maintain strict confidentiality of sensitive personnel, student, and district information
Ability to work independently and collaboratively in a fast-paced environment, demonstrating initiative and accountability
Preferred
Experience in a Human Resources or personnel-related environment
Company
West Ada School District
West Ada School District is based in Meridian, Idaho. In addition to Meridian, the District operates public schools in Eagle, Star and western Boise.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
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