The University of Texas Rio Grande Valley · 16 hours ago
ADMINISTRATIVE ASSISTANT II
Edinburg, TX
Full-time
Onsite
Mid Level
3+ years expThe University of Texas Rio Grande Valley is seeking an Administrative Assistant II to provide skilled administrative support to the Dean of Students and routine support to various Student Affairs units. The role involves managing correspondence, scheduling meetings, and maintaining financial data to ensure smooth office operations.
EducationHigher EducationUniversities
Responsibilities
Provides direct administrative support to the Dean of Students
Creates letters, memos, reports, requisitions, and other material based on generic direction
Prepares agenda for meeting, schedules meetings, records and distributes minutes of meetings; assists with meeting and event logistics
Handles travel arrangements for supervisor and other office personnel
Responsible for all routine administrative functions and correspondence
Serves as first point of contact for and screens callers and visitors; assists with the management of departmental email accounts and correspondence
Manages designated staff and office calendars
Acts as receptionist
Orders supplies and maintains inventory; processes purchase orders and reimbursements; and arranges for equipment repair and facility maintenance
Organizes and maintain records and filing systems
May assist in processing various student forms and requests for the appropriate review and approvals
May provide general program information and materials to students and/or direct students to the appropriate student services resources
May assist in coordination, planning, and/or staffing of departmental meetings and events as needed for outreach, recruitment & education
Processes personnel actions upon direction of the supervisor, including the recruitment, selection, onboarding, and supervision of student employees
Monitors expenditures and income against the budgets, maintains accurate accounting ledgers and facilitates monthly reconciliations of accounts. Maintains a wide variety of academic, fiscal, personnel and administrative records and files consisting of confidential and official matters, including electronic records, in compliance with the Family Educational Rights and Privacy Act (FERPA), record retention schedules, and other university policies
May assist in the preparation of budgets, grant requests, class schedules and other periodic reports
Performs other duties as assigned
Qualification
Required
Associate degree in a related field or experience as outlined below
Three (3) years of office administrative experience. Experience may be substituted for education on a 1-on-1 basis
Knowledge of the use of personal computer, word processing, spreadsheet, and database software. Standard office equipment
Must have excellent customer service, interpersonal, organizational, and verbal skills
The position requires attention to detail, flexibility, and self-motivation to respond to the dynamic and fast-paced nature of the units
Preferred
Experience obtained within higher education
Company
The University of Texas Rio Grande Valley
Institution of Higher Education
1001-5000 employees
H1B Sponsorship
The University of Texas Rio Grande Valley has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (100)
2024 (71)
2023 (60)
2022 (57)
2021 (53)
2020 (49)
Funding
Current Stage
Late StageTotal Funding
$5.32MKey Investors
US Department of Commerce, Economic Development AdministationNASAU.S. Department of Agriculture
2024-04-11Grant· $2.4M
2023-11-09Grant· $0.74M
2023-09-28Grant· $0.13M
Leadership Team
Ben Plantan
Chief Marketing Officer
Debra Torres
Senior Human Resources Business Partner
Recent News
EIN Presswire
2025-10-14
EIN Presswire
2025-09-29
Company data provided by crunchbase