Harris-Stowe State University · 13 hours ago
Administrative Assistant - Editor
St Louis, MO
Full-time
Onsite
Entry, Mid LevelHarris-Stowe State University is a historically Black institution located in St. Louis, Missouri. They are seeking a meticulous administrative assistant/manuscript editor to assist in preparing research manuscripts and written media for publication, focusing on studies related to light pollution and pregnancy.
E-LearningEducationUniversities
Responsibilities
Establish a brand for the lab within the academic space
Manage the submission process to academic journals
Stay abreast of industry trends, emerging technologies, and best practices in neurobiology
Work closely with researchers to refine and improve manuscript drafts
Assist in the preparation of figures, tables, and references
Edit and proofread research manuscripts for clarity, grammar, and scientific accuracy
Ensure manuscripts adhere to journal guidelines and formatting requirements
Maintain and store the manuscripts and data for future use
Assist in the preparation of laboratory reports and presentations
Provide guidance and support to senior faculty and undergraduate researchers in the development and delivery of all aspects of the grant
Other duties as indicated by the PI of the grant
Qualification
Required
Bachelor's degree in English, Journalism, Biology, or a related field; advanced degree preferred
Strong attention to detail and excellent grammar skills
Familiarity with academic publishing standards and guidelines
Proven experience in scientific editing and writing
Ability to work independently and as part of a team
Excellent communication skills
Excellent grant writing skills
Works well with EndNote, Trello, Canva and Office 365
Knowledge of scientific writing, particularly in the field of neuroscience or neurobiology
Understanding of neurological terminology, key concepts, and methodologies
Knowledge of citation styles commonly used in scientific publications (e.g., APA, Chicago, AMA), and experience with reference management software such as EndNote, Zotero, or Mendeley
Familiarity with manuscript submission platforms like Elsevier Editorial System, ScholarOne, or other journal-specific submission portals
Knowledge of ethical guidelines for scientific research, including authorship criteria, conflict of interest disclosures, and plagiarism checks
Basic understanding of project management principles, especially for handling multiple manuscript drafts, timelines, and deadlines
Familiarity with foundational neuroscience concepts to understand and follow the content of the manuscripts
Proficiency in handling administrative tasks such as scheduling meetings, coordinating with research teams, and managing correspondence with journal editors and collaborators
Strong skills in scientific writing and editing
Experience in formatting manuscripts according to specific journal guidelines
Excellent communication skills to liaise between researchers, co-authors, and editors
Strong organizational skills and the ability to handle multiple manuscripts and administrative tasks simultaneously
Meticulous attention to detail when reviewing manuscripts
Strong skills in using Microsoft Office Suite (especially Word for manuscript preparation), Google Docs, and other document management tools
Skill in organizing and managing data files, figures, tables, and supplemental materials associated with manuscripts
Ability to quickly adapt to different journal requirements and submission systems
The ability to understand, interpret, and summarize scientific content, especially in the field of neurology or neuroscience
Ability to work collaboratively with researchers and co-authors to solve problems that may arise during the manuscript preparation process
Ability to handle sensitive research data and information with discretion
Strong ability to work independently, take initiative, and proactively follow up on tasks
Ability to manage and track the manuscript's progress through different stages
Ability to handle multiple projects simultaneously while prioritizing the most critical tasks
Preferred
Excellent grant writing skills
Works well with EndNote, Trello, Canva and Office 365
Company
Harris-Stowe State University
Harris-Stowe State University is a school in Saint Louis, Missouri
Founded in 1857
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$6.5MKey Investors
Propel CenterWells Fargo FoundationUnited Health Foundation
2022-08-25Grant· $0.2M
2022-07-28Grant· $2M
2022-01-01Grant· $0.05M
Leadership Team
Freddie E. Wills, Jr., PhD
Vice President for STEM Initiatives and Research Partnerships
Tahir Younas
Chief Information Officer
Recent News
St. Louis Business Journal
2025-03-20
2023-02-16
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