Physicians Dialysis · 23 hours ago
Administrative Assistant - Clinical
North Beach Dialysis Center, Miami Gardens, FL, US
Full-time
Onsite
Entry Level
$18/hr - $21/hr
2+ years expPhysicians Dialysis is seeking an Administrative Assistant for their Clinical operations. The role involves providing administrative support to the clinical team, ensuring smooth operations, and managing patient and medical records in compliance with regulations.
Health CareMedical
Responsibilities
Locates and compiles information and formats reports, graphs, tables, records, and other sources of information
Operates computer to access e-mail, electronic calendars, and other basic office support software
Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports
Is knowledgeable on and updates information in Electronic Medical Record software and can complete all necessary tasks as required by State/Federal Regulations
Prepares clinical requests and lab reports and supports management with assigned tasks
Attends necessary meetings related to practice activities
Keeps Practice front office organized
Participates/coordinates in the patient scheduling process (New/follow-ups for practice)
Creates and provides new patient registration packets/ intake forms
Obtains and records all pertinent information needed for patient admission and billing
Ensures chart documents are scanned/uploaded to the patient chart
Provides Operations support including: 1. Periodic review of clinical records 2. Periodic review of personnel records, as directed
Reviews Quality Data daily
Review postings (communication) throughout the practice and updates as necessary
Tours practice to identify any physical issues
Reviews Medical Staff records, as needed
Meets with patients and families, as needed
Bridge training coordinator
Gathers data to provide to Facility Administrator
Develop and maintain effective communication, coordinating practice administrative needs to promote cohesive achievement of common goals and objectives
Greets and welcomes patients, physicians, and guests to practice. Answers phone and directs calls to appropriate parties
Establishes and maintains effective working relationships with professional staff, co-workers, physicians, their office staff, ancillary department personnel, and external agencies
Maintains patients' medical records, both paper and electronic, including scanning, per policy and in compliance with regulatory agencies
Obtains test results, reports, and information as requested from other medical providers as needed
Enter lab orders, print lab for MD signature, and print lab requisitions
Review the Laboratory website for alerts and reconciliation of ICD codes. Ensures patient data entry and insurance information is per policy and current
Maintains supplies for laboratory testing and mailing
Hands out and collects admission paperwork for first treatment. Sends appropriate information to the Corporate Office. Records all pertinent information needed for patient admission and billing
Checks and manages treatment and hospital logs and patient schedules
Organizes accurate electronic and paper documentation for reporting
Data entry of information into, maintains, and monitors the Company’s systems, and databases’ (Core Systems) to ensure timely and accurate reporting of information for both clinical and billing activities
Scans files into appropriate electronic information systems
Manages patient file information as directed by Facility Administrator
Maintains patient medical records, both paper and electronic, per center guidelines and in compliance with regulatory agencies by filing, scanning, archiving, boxing, and shipping filing as needed
Audit reports (medication discrepancy, treatments, etc.)
Composes memos, transcribes notes, and researches and creates presentations
Gathers and submits information to the Corporate Office as requested
Provides customer service throughout the company and in line with corporate culture
Monitors office supplies and helps to prepare office supply orders Spreadsheets, Graphics, and Clinical Database
Reports and problems/issues to management
Cover the other center disciplines and duties as assigned and within the scope of practice
Act as Liaison to the ESRD network
Forward all invoice copies to the corporate office in the weekly envelope
Assist with ADP (as directed)
Perform other duties as requested
Qualification
Required
High school graduate or equivalent education
Ability to travel and float/cover other roles within the clinic based on need and maintained credentials
Intermediate to advanced Outlook, MS Excel, Word, and PowerPoint knowledge
Must have demonstrated record of and commitment to safety, and dedication to excellence
Must possess outstanding communication and interpersonal skills
Must be able to communicate professionally and effectively with other staff members, patients, and physicians
Able to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Prior experience working with sensitive information and maintaining confidentiality
Demonstrates performance skill with information systems: i.e., printer, fax machine, computer, and other office equipment
Preferred
BA in Business or a related field
Minimum two years of administrative support experience
Experience supporting multiple managers/supervisors
Familiarity with medical terminology for billing/coding
Company
Physicians Dialysis
Physicians Dialysis is a dialysis solution center.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2000-01-01Series Unknown
Leadership Team
Manuel Gonzalez-Joy MBA, CPA, CGMA
Chief Financial Officer
Company data provided by crunchbase