TruAmerica Multifamily · 5 hours ago
Capital Markets, Executive Assistant
Los Angeles, CA
Full-time
Onsite
Senior Level
5+ years expTruAmerica Multifamily is a privately held, fully integrated real estate investment firm focusing on mid-tier apartment communities. They are seeking an Executive Assistant to support the Chief Investment Officer by managing priorities, information flow, and high-stakes communications, while providing high-level administrative support.
Commercial Real EstateReal EstateReal Estate Investment
Responsibilities
Conserves Chief Investment Officer’s time by reading, researching, and routing correspondence
Maintains Chief Investment Officer’s appointments schedule by planning and scheduling meetings, conferences, board meetings, teleconferences, registration, and travel
Maintains annual conference, event and travel calendar and all registration details
Works closely and effectively with the Chief Investment Officer to keep him well informed of upcoming commitments and responsibilities; ensures that he follows up appropriately
Collect and analyze information to effectively drafts documentation and correspondence on behalf of the Chief Investment Officer
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chief Investment Officer, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response
Supports international travel needs including but not limited to flights, hotels, and meeting trackers
Coordinate offsite printing and preparation of investor and corporate marketing for Executive Team meetings, conferences, and events. This includes presentations, agendas, name tents, and badges. In addition, assist with onsite logistics for items such as transportation, menus, floral arrangements, and other details
Aid in ad hoc updates to external corporate marketing and public relation materials
Assist with the ongoing maintenance of the Juniper Square Customer Relationship Management (CRM) platform, including adding, updating and managing partner contact records to ensure accurate and current data
Completes Chief Investment Officer’s and Investment Management team’s expense reports monthly and/or assigned
Event Planning and associated budget management
Provides a bridge for smooth communication between the Chief Investment Officer’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with Senior Leadership
Anticipates the communication needs of the Chief Investment Officer and takes the initiative to proactively communicate essential information and updates
Acts as a liaison between the Chief Investment Officer and internal departments to ensure effective and efficient communication flow
Demonstrates strong interpersonal and communication skills to build and maintain positive relationships with internal colleagues and external relationships
Qualification
Required
+ 5 to 10 or more years supporting senior executives; finance, private equity, real estate, or consulting strongly preferred
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong interpersonal skills and the ability to build relationships with internal and external partners
Expert level written and verbal communication skills; produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, registration, and travel
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Emotional intelligence and maturity
Highly resourceful team-player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
Forward looking thinker, who actively seeks opportunities and proposes solutions
A sense of urgency, comfort with ambiguity, drive for results and ability to remain true to the company's brand and image
Benefits
Eligible for a discretionary bonus
Company
TruAmerica Multifamily
Multifamily Commercial Real Estate Asset & Construction Management
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Eryn Mack Legette
Chief People Officer
Recent News
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