Smith College · 14 hours ago
Administrative Assistant, Editorial Coordinator - Meridians Project Office
Smith College
Full-time
Onsite
Entry, Mid Level
$21.23/hr - $25.94/hr
2+ years expSmith College is one of the largest women’s colleges in the country dedicated to excellence in teaching and research across the liberal arts. The Administrative Assistant, Editorial Coordinator will support the operations of the journal Meridians, coordinating workflow, communication, and editorial processes while representing the journal and the college with professionalism.
EducationHigher EducationTraining
Responsibilities
Assist the Meridians Editor and the Administrative Manager in the publication of the journal
Coordinate workflow and communication between contributors, editor, guest editors, editorial board, and publisher
Coordinate all aspects of the submissions and publication process including intake, peer reviewer assignments, dispositions, auditing of Scholar One, issue content development and management, copy-editing, proof-reading, fact-checking, and copyright agreements, to ensure excellence in the quality of the publication and a high degree of professionalism in its operations
Respond to inquiries and provide general information for publishers, editorial board, guest editors, reviewers, and contributors
Perform related tasks as needed
Support the Meridians Editor and the Administrative Manager of the Editorial Office in sustaining the flow and quality of double-anonymized peer review, timely dispositions, issue content development, issue marketing and branding, as well as communication and collaboration with the publisher
Office-based communications, including dissemination of event notices across multiple platforms; serve as webmaster for the Meridians website, overseeing production of publicity and recruitment materials, including graphic design of event flyers and posters
Oversee the production, copyediting, and proofreading of monthly Meridians newsletter and social media content
Partner with other campus departments and offices in intercampus and alumnae communications
Support the Meridians Administrative Manager in the day-to-day operations and coordination of workflow of the Meridians Project, including coordination of space use, including scheduling, general maintenance, catering, set up for events, and external booking requests through 25Live
Hiring, training and supervising student workers as needed, including facilitation of weekly student intern meetings, in coordination with the Administrative Manager, ensuring that events are appropriately scheduled in the shared calendar, and taking notes of items presented and decided at each meeting
Providing coordination and administrative support for programs, events, and workshops of the Meridians Project
Coordination with other departments and programs on campus as appropriate and assist with college-wide events as necessary
Provide executive assistant support to the Editor as needed: arrange meetings, coordinate calendars, campus space, take minutes of meetings as needed; support photocopying, printing or other document publication needs for meetings; assist with provision of technical support, including supplies, equipment, and set up for events and online programming
Projects that support the overall direction of the journal and its integration with the college
Perform other duties as assigned by management
Qualification
Required
Education: BA Fields: WGSS, Area Studies, Race & Ethnicity, Cultural Studies, or similar
Experience: Minimum of 2 years experience in publishing and/or academic Areas: Operational and transactional experience within an academic or intellectual enterprise
Experience with budget management and communications via print, web and social media
Minimum two years working with undergraduates and faculty to support their learning, teaching, and/or research preferred
Knowledge of: Editorial Content Management Systems, preferably ScholarOne; Google Suite; Microsoft Suite; Wordpress or similar; Canva; Mailchimp; Zoom/webinar platforms; social media platforms
Skills: Excellent time management and attention to detail
Preferred
Education: MA/MFA/pursuing Ph.D
Fields: WGSS, Area Studies, Race & Ethnicity, Cultural Studies, or similar
Knowledge of: Languages beyond English
Benefits
Competitive benefits package
Company
Smith College
Since its founding in 1871, Smith College has provided women of high ability and promise an education of uncompromising quality.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$3MKey Investors
NASAAndrew W. Mellon FoundationMassachusetts Life Sciences Center
2023-06-07Grant
2020-01-14Grant· $2.5M
2017-03-16Grant· $0.5M
Leadership Team
Albert Kim
Associate Professor of Statistical & Data Sciences
Recent News
2025-09-09
2025-08-13
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