Aspire Public Schools · 13 hours ago
Office Assistant
Modesto, CA
Full-time
Onsite
Entry Level
2+ years expAspire Public Schools is a network of high-performing, college preparatory charter schools serving scholars in California. The Office Assistant is responsible for assisting the Business/Office Manager with overall office operations, providing administrative support, managing student records, and ensuring compliance with attendance reporting.
Primary/Secondary Education
Responsibilities
Provides administrative support for the Business/Office Manager and Principal. Screens visitors/telephone calls, manages correspondence, manages calendars, schedules meetings, orders supplies, and conducts necessary communications
Processes documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters
Assists in the maintenance of student records, ensuring they are complete, accurate and properly organized
Assists in all aspects of student registration, enrollment and attendance reporting, including supporting parents with applications and educating parents on the importance of regular attendance, as directed by Business/Office Manager
Maintains accurate student attendance for the purpose of providing accurate information for District and State reporting as well as truancy compliance and scholars with alternative programs (e.g. Independent Study and Home Hospital) including but not limited to: daily absence verification calls, receiving/recording tardy students, ensuring weekly attendance sheets are signed by teachers, and assisting BM in exporting and ensuring accuracy of monthly attendance reports)
Supports with testing administration including record-keeping
Manages confidential information appropriately
May assist in free/reduced lunch program reporting
Administers first aid and medication to students to meet immediate health care needs including attendance at required training
Assists in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers according to Aspire policy and best practices
Supports administrators in behavior response with scholars, including nurturing and developing relationships with students, supporting social-emotional development of scholars, and behavioral reporting compliance
Attends all relevant Aspire-wide professional development and training sessions
Assists Office/Business Manager in completing school administrative functions/tasks as dictated by school site and Home Office deliverables – may work with outside vendors, and develop necessary communications internally and externally
Maintains inventory including first aid kit supplies to ensure availability of required items
Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
Perform other related duties as required and assigned
Qualification
Required
Strong time management and multitasking skills
Strong interpersonal and communication skills
Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
Ability to work independently as well as with a team
Professional appearance and manner
Minimum educational level: High School Diploma
2 plus years in fast-paced, ever changing administrative position; experience in a school environment preferable
Proficiency with Microsoft Office, network printing, copiers and fax machines
Physical requirements: Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift and/or carry up to 30 pounds to shoulder height
Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)
Demonstrate normal depth perception
Sitting, walking or standing for extended periods of time
Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone
See and read a computer screen and printed matter with or without vision aids
Read and understand rules and policies, labels, and instructions
Hear and understand speech at normal levels and on the telephone
Verbal communications, including the ability to speak and hear at normal room levels and on the telephone
Clear the Department of Justice background screening
Authorized to work in the United States
Provide health (TB) clearance
Preferred
Fluency in Spanish - highly desirable
Benefits
Paid time off
100% core health benefits coverage on select plans
Life insurance/long-term disability
Participation in a CA state retirement plan
Tuition reimbursement plan
Adoption assistance program
Company
Aspire Public Schools
Aspire Public Schools is a nonprofit organization that operates schools for underserved communities across a range of cities.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
NewSchools Venture Fund
1999-11-01Grant· $0.5M
Leadership Team
Michael Wimbish
Chief Financial Officer
Anupam Mishra
Chief People Officer
Recent News
Maryland Daily Record
2025-10-12
Seattle TechFlash
2025-09-19
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