James Baker & Associates · 23 hours ago
Executive Assistant (Operations + Client Coordination)
Miami, FL
Full-time
Onsite
Entry, Mid Level
2+ years expJames Baker & Associates is a fast-growing international tax and business advisory firm serving entrepreneurs, investors, and companies worldwide. They are looking for a highly organized, proactive Executive Assistant to help run day-to-day operations, support the CEO, and ensure smooth client coordination across multiple offices and global time zones.
ConsultingFinancial ServicesProfessional Services
Hiring Manager
James Baker, CPA
Responsibilities
Receive, sort, scan, and organize incoming mail from multiple U.S. office locations
Maintain structured digital records and ensure nothing is lost or delayed
Oversee Miami office operations and maintain a professional, welcoming environment
Print, prepare, assemble, and mail client and administrative forms
Respond to client emails with professionalism and clarity
Coordinate document collection and follow-ups (you’ll keep clients moving)
Track activities, update client folders/databases, and maintain clean records
Support the CEO with operational follow-ups and prioritization
Ensure requests and tasks don’t fall through the cracks
Improve systems and workflows where possible (we welcome initiative)
Qualification
Required
Extremely organized and known for your attention to detail
Proactive — you don't wait to be told what to do; you anticipate and execute
Strong communicator in writing and verbally (international clients, high expectations)
Comfortable managing multiple priorities with minimal supervision
Tech-capable and quick to learn tools (Google Workspace, CRMs, scanners, task systems)
Preferred
2+ years in an Executive Assistant / Administrative / Office Management role
Experience in a professional services environment (law, accounting, tax, consulting) is a plus
Benefits
Competitive compensation
Company
James Baker & Associates
James Baker & Associates offers U.S. business setup, tax filing, and consulting for international entrepreneurs and business owners.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
James Baker
Chief Executive Officer & Founder
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