NEOGOV · 22 hours ago
Administrative Assistant 3 (AA3) Travel and Purchasing - Olympia
Thurston County – Olympia, WA
Full-time
Hybrid
Mid Level
$3,925/mo - $5,271/mo
3+ years expNEOGOV is seeking an Administrative Assistant 3 (AA3) for the Department of Children, Youth, and Families, focusing on travel coordination and purchasing within the Early Learning Division. The role involves providing comprehensive administrative support, managing travel arrangements, coordinating staff events, and supporting the purchasing of goods and supplies for the division.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Serve as the designated travel coordinator for the Early Learning Division. Coordinate and manage travel arrangements, including lodging, airfare, group transportation, and parking
Create detailed travel itineraries, including confirmations, instructions, and other relevant information
Complete, submit, and maintain pre-authorization forms, conference registrations, and associated materials
Coordinate division purchasing by creating and submitting purchasing requests and orders
Coordinate and maintain effective office procedures and efficient workflows
Manage travel credit cards, coordinate usage, reports, and maintain fiscal reconciliation
Manage and maintain information and administrative documents using appropriate methods and filing systems, with specific tracking approaches
Provide consultation and technical assistance to program specialists, managers, and division leadership on travel, meeting planning and purchasing
Independently perform a wide variety of secretarial and high-level administrative duties in support of multiple division leadership roles and their respective program managers
Attend a variety of meetings, prepare agendas, take notes, prepare materials, track and report on action items
Qualification
Required
Associates Degree and Three (3) years of administrative experience in a Secretary Senior, Administrative Assistant, or Office Coordinator capacity supporting a mid-level manager, administrator, or executive in a company, agency or environment that requires: adherence to protocols for confidentiality of client and personnel information; demonstrated ability to draft or develop written processes/procedures; and strong organizational and time management skills in a fast-paced, deadline-driven environment and attention to detail
A combination of education and experience totaling Five (5) years in a Secretary Senior, Administrative Assistant or Office Coordinator capacity supporting a mid-level manager, administrator, or executive in a company, agency or environment that requires: adherence to protocols for confidentiality of client and personnel information; demonstrated ability to draft or develop written processes/procedures; and strong organizational and time management skills in a fast-paced, deadline-driven environment and attention to detail
The ability to take action to learn and grow
The ability to take action to meet the needs of others
Preferred
Experience in a professional setting where strong interpersonal skills and effective communication are necessary (across multiple interactions such as on the phone, in person, and with technology)
Demonstrated ability to think strategically and creatively problem solve
Demonstrated ability to work well independently and as part of a team
Demonstrated ability to function effectively with competing priorities and deadlines
Adaptable and flexible with the ability to change course as needed
Ability to accept and reflect on constructive feedback provided by supervisors or colleagues
Ability to develop positive, productive, and respectful working relationships with clients, partners, and co-workers
Previously demonstrated experience with policies and procedures, handbooks, and general communication documents to support program improvements
Previously demonstrated ability to organize, prioritize, and complete multiple projects with accuracy
Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.
Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
State Employees are members of the Washington Public Employees' Retirement System (PERS).
New employees have the option of two employer contributed retirement programs.
Employees also have the ability to participate in the Deferred Compensation Program (DCP).
All state employees are covered by the federal Social Security and Medicare systems.
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Full-time employees earn eight hours of sick leave per month.
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165.
Washington State supports members of the armed forces with 21 days paid military leave per year.
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase