Mistral AI · 20 hours ago
Office Manager Lead, America/APAC
Palo Alto
Full-time
Onsite
Senior Level
5+ years expMistral AI is a pioneering company in the field of AI, dedicated to simplifying tasks and enhancing creativity through innovative technology. As the Office Manager Lead for America/APAC, you will ensure the smooth operation of offices in Palo Alto and NYC, while leading a team and managing projects to support the company's growth and culture.
Artificial Intelligence (AI)Foundational AIGenerative AIMachine LearningNatural Language ProcessingOpen Source
Responsibilities
Ensure Palo Alto, NYC, and Singapore offices are fully operational and meet Mistral’s standards
Act as the primary point of contact for all office-related questions, with support from local office managers
Develop and nurture Mistral’s culture through activities, meetings, and community events
Open 6+ coworking spaces in the next ~12 months
Identify, benchmark, negotiate, and review leases for new offices
Contribute to the organization of local teams and events
Structure and implement security processes across all offices
Manage relationships with suppliers (sublessors, coworking spaces, food providers, maintenance, cleaning, access) and the rest of the office management team
Welcome visitors, handle mail, deliveries, and serve as the onsite contact for maintenance, shipping, and inventory
Partner with IT, Recruiting, Employee Experience, and Executive Assistants to drive internal initiatives
Qualification
Required
5+ years of experience in the office management team
2+ years of experience managing an office management team in fast growing companies
Proven track record in office management for scale-ups with multiple locations
Exceptional ability to build and maintain relationships with internal and external stakeholders
Experience leading end-to-end projects for new office openings and large-scale events
Exceptional ability to stay organized, prioritize effectively, and maintain high standards while managing multiple tasks in a fast-paced environment
Strong focus on employee experience
Benefits
Healthcare: Medical/Dental/Vision covered for you and your family.
401K: 6% matching
PTO: 18 days
Transportation: Reimburse office parking charges, or $120/month for public transport
Sport: $120/month reimbursement for gym membership
Meal stipend: $400 monthly allowance for meals
Visa sponsorship
Coaching: we offer BetterUp coaching on a voluntary basis
Company
Mistral AI
Mistral AI is an AI platform that provides large language models and AI services tailored to diverse enterprise applications.
201-500 employees
H1B Sponsorship
Mistral AI has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (4)
Funding
Current Stage
Growth StageTotal Funding
$3.18BKey Investors
ASMLMicrosoftAndreessen Horowitz
2025-09-09Series C· $1.99B
2024-06-11Series B· $502.64M
2024-06-11Debt Financing· $141.77M
Leadership Team
Arthur Mensch
Co-founder & CEO
Recent News
2026-01-22
Company data provided by crunchbase