Salas O'Brien · 5 hours ago
Administrative Assistant
Nashville, TN
Full-time
Onsite
Entry Level
1+ years expSalas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for clients and the world. The Administrative Assistant will assist the Team Manager and team personnel in project administration and coordination, while also managing correspondence, project files, and scheduling meetings.
Industrial EngineeringMechanical Engineering
Responsibilities
Assists Team Manager and team personnel in project and team administration and coordination as requested
Proficiently operates computer systems and related software programs
Produces letters, memos, and correspondence such as legal descriptions, agreements, reports, fee letters, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team personnel
Files correspondence and other records
Maintains project files
Assists in scheduling meetings
Distributes incoming mail and prepares outgoing mail for team members
Prepares miscellaneous spreadsheets, charts, etc., as needed for project assistance
Capable of performing specialized functions such as maintenance of master specifications, job tracking system, records management system and other similar duties
Qualification
Required
1 to 3 years' experience or equivalent combination of education/experience
Demonstrates interpersonal, written and organization skills along with a proven ability to work independently and under pressure
Excellent spelling and grammar are required and must be proficient in computer/software programs
Preferred
Experience in AEC field preferred
Benefits
Medical, dental, and vision insurance
401(k) with company match
Paid time off and company holidays
Wellness programs and employee assistance resources
Professional development support
Company
Salas O'Brien
Salas O'Brien is a national leading Facilities Planning, Commissioning, Construction Management and Mechanical, Electrical.
1001-5000 employees
H1B Sponsorship
Salas O'Brien has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (3)
2023 (2)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Blackstone Group
2024-01-22Private Equity
Leadership Team
Paul Silva
Chief Operating Officer
Karl F. Frey
Retired
Recent News
Sports Business Journal
2025-10-24
FoodProcessing.com
2025-10-16
Company data provided by crunchbase