Fasteners Direct · 1 day ago
HR Executive Assistant
1720 Boulter Industrial Park, Webster, NY 14580, USA
Full-time
Onsite
New Grad, Entry Level
$20/hr - $22/hrFasteners Direct is seeking an organized, execution-focused Executive Assistant / HR Assistant to support the Director of Human Resources. This role is designed for someone who is highly coachable, detail-oriented, and comfortable using technology and AI tools to work efficiently, making the Director of HR more effective by managing tactical execution and organizational work.
AutomotiveConstructionIndustrialManufacturingWholesale
Responsibilities
Execution, Tracking & Follow-Through
Own data research, entry, cleanup, and organization
Track requests made to employees, managers, and directors-and follow up until resolved
Compile responses from emails, surveys, and forms into clear summaries and action items
Own follow-up and accountability for assigned HR initiatives, ensuring deadlines and commitments are met
Maintain task lists, timelines, and status tracking so work progresses without reminders
Use AI tools (with training and guidance) to help draft:
Job descriptions
Presentations
Internal documents
Survey and form questions
Deliver clean, usable drafts ready for review and refinement
Support Microsoft Forms and internal survey workflows
Compile results into clear summaries, trends, and next steps
Translate feedback into organized, actionable outputs
Research training topics and learning resources
Help organize course paths and materials in isolved
Track participation and completion (training provided)
Work closely with other Executive Assistants, leaders, and employees
Share ideas, processes, and improvements
Give and receive peer feedback professionally
Speak up with suggestions when you see a better way
Format and organize documents (Word, Excel, PowerPoint)
Assist with meeting preparation and factual recap notes
Help maintain structure around ongoing HR initiatives
Handle sensitive information with professionalism and discretion
Initially, all decisions move through the Director
Over time, autonomy increases based on trust and performance
This role executes, organizes, tracks, and elevates work in support of informed decision-making
Approachability, responsiveness, and accountability are essential
The Director is noticeably more productive and less bogged down by tactical work
Requests are tracked and completed without the Director having to chase them down
Drafts are thoughtful, accurate, and improving quickly
Leaders and employees experience responsiveness, clarity, and support
The person in this role enjoys the work and feels challenged in a good way
Qualification
Required
Organized and execution-focused
Detail-oriented
Comfortable using technology and AI tools
Ability to track requests and follow up until resolved
Ability to compile responses into clear summaries and action items
Ability to maintain task lists, timelines, and status tracking
Ability to format and organize documents (Word, Excel, PowerPoint)
Ability to assist with meeting preparation and factual recap notes
Ability to handle sensitive information with professionalism and discretion
Strong organizational instincts
Approachability, responsiveness, and accountability
Preferred
Experience in office administration or coordination
Extracurriculars, leadership roles, or team activities demonstrating collaboration and reliability
Benefits
Health insurance
Dental insurance
Vision insurance
401(k)
401(k) matching
Paid time off
Bonus PTO
Performance Bonuses
Growth by Sharing
Company
Fasteners Direct
Fasteners Direct is a wholesale fastener company that offers bolts, nuts, and socket products.
Founded in 1990
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Lindsay Whipple
Chief Sales Officer (CSO)
Company data provided by crunchbase