City of Minneapolis · 2 hours ago
Administrative Assistant to the Director
Minneapolis, MN
Full-time
Hybrid
Mid Level
3+ years expThe City of Minneapolis is seeking an Administrative Assistant to support the Director in enhancing their efficiency and effectiveness. The role involves managing the director's calendar, facilitating communication, and overseeing various administrative tasks to ensure smooth office operations.
CommunitiesGovernmentNon Profit
Responsibilities
Manage the director’s calendar, including scheduling meetings, appointments, and travel arrangements
Streamline scheduling, communication, and workflow to maximize the director's time and focus on high-priority tasks
Serve as the primary point of contact between the director and internal/external stakeholders, ensuring clear and timely information exchange
Maintain organized confidential records and files, both physical and digital for department
Maintains awareness of records retention guidelines
Oversee day-to-day office operations, ensuring efficiency and professionalism
Handle inquiries, prioritize urgent matters, and assist with various administrative tasks. Provide smooth communication between external and internal contacts
Assist with special projects and initiatives as directed by the Director
Maintain confidentiality of sensitive information and handle matters with discretion
Anticipate the needs of the director and the team, proactively addressing challenges and providing solutions
Assist in tracking departmental budgets, processing invoices, and managing expenses. Coordinate and process financial functions including processing invoices, deposits, payments, contracts, reimbursement, and p-card activities
Assist in data entry and management for databases or project management tools
Provide on-boarding and set up for new department employees as well as handle separation tasks for employees departing from the City. Assist in department HR administrative duties
Qualification
Required
Bachelors in Public Administration, Business Administration, or related field
Three years of progressive experience which includes the supporting of an executive
An equivalent combination of education and highly related experience in a similar environment may be considered
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency in office software (e.g., Microsoft Office Suite)
Previous experience in an administrative role, preferably supporting executives
Ability to work independently and as part of a team
Detail-oriented and proactive
Professional demeanor with a strong sense of confidentiality
Adaptable and able to thrive in a fast-paced environment
Very strong interpersonal skills and the ability to build relationships with stakeholders including staff, City Council, community members, etc
Proven ability to handle confidential information with discretion, be adaptable to competing demands, and demonstrate the highest level of customer service and response
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Company
City of Minneapolis
City of Minneapolis is a government body that dispenses environmental, economic, workforce development, civic, and administrative functions.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.41MKey Investors
U.S. Environmental Protection Agency
2023-10-23Grant· $0.41M
Leadership Team
Laura Mellem
Deputy COO - Communications and Engagement
Brianna B.
Human Resources Business Partner
Recent News
2026-01-16
2025-08-29
Company data provided by crunchbase